Abstract Submission Requirements and Instructions
ABSTRACT SUBMISSION REQUIREMENTS
All abstracts submitted to AIAA Forums must meet the following minimum requirements in order to be considered for acceptance to the event:
• Abstracts are being accepted to this Forum for the following presentation types: Technical Paper, ITAR Paper, and new for 2014 Posters.
• The format must be an extended abstract or draft manuscript with a minimum of 500 words.
• The submission must include sufficient detail to demonstrate the purpose of the paper, the technical foundation for the topics to be discussed, any preliminary results to date, and the expected results of the final paper, including key figures, equations, tables, and references, as appropriate. Sufficient information must be included in the submission to convince the Forum organizers and reviewers that the author(s) will have a strong likelihood of completing the final manuscript by the final manuscript submission deadline.
ABSTRACT SUBMISSION PROCEDURES
Abstract Submission Instructions
Abstract submissions will be accepted electronically through the AIAA Forum website via ScholarOne Abstracts. The deadline for receipt of abstracts via electronic submittal is 14 January 2014, 2000 hrs Eastern Time Zone, USA.
The electronic submission process is as follows:
1. Access the AIAA forum website.
2. Click the “Submit A Paper” button.
a. You must be logged into AIAA to submit a paper, so you will be prompted to log in if you have not already done so.
b. If you do not have an account with AIAA you may create one from this page. You do not need to become a member of AIAA, and there is no fee to create an account.
3. After completing your AIAA login, the ScholarOne Abstracts site will open.
4. Click the Submission tab at the top of the page.
If you wish to have your abstract considered for an ITAR restricted manuscript and presentation, please choose presentation type ITAR Paper, include “Please Consider for ITAR Session” in your abstract title and please carefully read the instructions found on the event website: www.aiaa.org/propulsionenergy2014.
Authors having trouble submitting abstracts electronically should contact ScholarOne Technical Support at email@example.com, 434.964.4100, or (toll-free, U.S. only) 888.503.1050. Questions pertaining to the abstract or technical topics, or general inquiries concerning the program format or policies of the conference, should be directed to the Forum Technical Program Chair.
All abstracts will be peer reviewed by preferably three qualified reviewers selected from industry, academia, or government. It is recommended to the Technical Program Committee to have the broadest representation of reviewers appropriate for the Forum. Exceptions may be made for invited abstracts.
Authors will be notified of abstract acceptance or rejection on or about 19 March 2014.
Final Manuscript Guidelines
Detailed instructions and guidelines for submitting papers will be made available to authors of accepted papers. Authors must submit their final manuscripts via the event website no later than 8 July 2014, 2000 hrs Eastern Time Zone, USA.
Abstracts meeting the high standards for inclusion in the Forum technical program may be accepted for either poster or podium sessions. Poster presenters will have the opportunity to present their work in a poster session, while podium presenters will have the opportunity to present in a technical session. All final manuscripts will be published in the Forum proceedings.
ABSTRACT SUBMISSION POLICIES
AIAA will not consider for presentation or publication any paper that has been or will be presented or published elsewhere. Authors will be required to sign a statement to this effect.
AIAA policy precludes an abstract or paper from being submitted multiple times to the same Forum. Also, AIAA will not republish a paper that has already been published by AIAA or another organization.
"No Paper, No Podium" and "No Podium, No Paper" Policies
If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. If a paper is not presented at the conference, it will be withdrawn from the conference proceedings. These policies are intended to eliminate no-shows and to improve the quality of the conference for attendees.
WARNING -- Technology Transfer Considerations
Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should deter¬mine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The conference technical committee will assume that all abstracts papers and presentations are appropriately cleared.
International Traffic in Arms Regulations (ITAR)
AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.
PROPOSALS FOR SPECIAL SESSIONS
Individuals who wish to organize special sessions within the Forum program (e.g., invited oral presentations, panels, or demonstrations) should submit a short proposal describing the nature of the session as it relates to a specific theme of the Forum. Be sure to include the names of the organizers and participants. Please email your proposal by 15 November 2014 to Cathy Chenevey, Forum Project Manager, at firstname.lastname@example.org. Do not upload an abstract for the proposal.
IMPORTANT DATES AND DEADLINES
||14 January 2014
||19 March 2014
||Final Manuscript Deadline
||8 July 2014