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The American Institute of Aeronautics and Astronautics (AIAA)

is the world's largest technical society dedicated to the global aerospace profession.

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    Abstract Submission Requirements

    AIAA Space Forum Abstract Submission Requirements and Instructions

    ABSTRACT SUBMISSION REQUIREMENTS

    All abstracts submitted to AIAA Forums must meet the following minimum requirements in order to be considered for acceptance to the event:

     

    • Abstracts are being accepted to this Forum for the following presentation types: Technical Paper, Poster, and Student Paper Competition.
    • The format must be an extended abstract or draft manuscript with a minimum of 500 words.
    • The submission must include sufficient detail to demonstrate the purpose of the paper, the technical foundation for the topics to be discussed, any preliminary results to date, and the expected results of the final paper, including key figures, equations, tables, and references, as appropriate. Sufficient information must be included in the submission to convince the Forum organizers and reviewers that the author(s) will have a strong likelihood of completing the final manuscript by the final manuscript submission deadline.

     

    ABSTRACT SUBMISSION PROCEDURES

    Abstract Submission Instructions

    Abstract submissions will be accepted electronically through the AIAA Forum website at www.aiaa.org/space2014 via ScholarOne Abstracts. The deadline for receipt of abstracts via electronic submittal is 21 January 2014, 2000 hrs Eastern Time Zone, USA.

    The electronic submission process is as follows:
    1. Access the AIAA forum website at www.aiaa.org/space2014
    2. Click the “Submit A Paper” button in the middle of the page.
      1. You must be logged into AIAA to submit a paper, so you will be prompted to log in if you have not already done so. 
      2. If you do not have an account with AIAA you may create one from this page. You do not need to become a member of AIAA, and there is no fee to create an account.
       
    3. After completing your AIAA login, the ScholarOne Abstracts site will open.
    4. Click the Submission tab at the top of the page. 
      1. First, please review the general information about the conference’s abstract submission requirements and policies. 
      2. To begin your submission, click the “Create a New Submission” link on the left menu. PLEASE NOTE: If you have previously visited the site and begun a draft submission, click the “View Submissions” link on the left menu to resume your submission.
      3. There are six steps to complete in order for your submission to be eligible for consideration for the conference. Detailed instructions for completing each step are posted within the ScholarOne site. Please read and follow all directions. At step 6, you must click the “Submit” button. 
       

    Special Notes:

    1. If authors wish to revise an abstract that has already been submitted, they must go to “View Submissions” and select “Return to Draft” in order to make any corrections. This removes the abstract from the organizers’ view. Authors then need to submit the abstract again in order for it to be considered. An abstract cannot be returned to draft if it has already been reviewed. 
    2. Once the abstract submission deadline passes, authors will no longer be able to submit new submissions or return previous submissions to draft for revisions to the submitted abstract, the author string, or any other submission details. Please carefully proof your submission before the deadline.
    3. If your submission is accepted for presentation at the conference, the author designated as the presenter will be the only author with access to upload the final manuscript.

    Authors having trouble submitting abstracts electronically should contact ScholarOne Technical Support at ts.acsupport@thomson.com, 434.964.4100, or (toll-free, U.S. only) 888.503.1050. Questions pertaining to the abstract or technical topics, or general inquiries concerning the program format or policies of the conference, should be directed to the Forum Technical Program Chair.

    Review Process

    All abstracts will be peer reviewed by preferably three qualified reviewers selected from industry, academia, or government. It is recommended to the Technical Program Committee to have the broadest representation of reviewers appropriate for the Forum. Exceptions may be made for invited abstracts.

    Author Notification

    Authors will be notified of abstract acceptance or rejection on or about 26 March 2014.

    Final Manuscript Guidelines

    Detailed instructions and guidelines for submitting papers will be made available to authors of accepted papers. Authors must submit their final manuscripts via the event website no later than 14 July 2014, 2000 hrs Eastern Time Zone, USA.

    POSTER SESSION

    Abstracts meeting the high standards for inclusion in the Forum technical program may be accepted for either poster or podium sessions. Poster presenters will have the opportunity to present their work in a poster session, while podium presenters will have the opportunity to present in a technical session. All final manuscripts will be published in the Forum proceedings.

    STUDENT PAPER COMPETITION

    The following Student Paper Competitions are being held in conjunction with the Forum:

    • International Communications Satellite Systems (ICSSC)

    Eligibility Requirements

    • A student author must be a full-time student in good academic standing at his or her university/institution at the time of submission. 
    • Manuscript content must represent the work of the student author.
    • A student must be the primary author of the paper and the work must have been performed while the author was a student.
    • A student author must be able to attend the Forum to present the work should it be selected for presentation.

    Submission Requirements

    • Student Paper Competition submissions must adhere to the overall Forum Abstract Submission Requirements.
    • Students must select the “Student Paper Competition” presentation type during the electronic submission process. Do not submit the abstract more than once. Only submissions with “Student Paper Competition” presentation type indicated will be eligible for the competition.
    • All submissions must be made by the Forum abstract submission deadline of 21 January 2014, 2000 hrs Eastern Time Zone, USA.

    Additional requirements and instructions

    • Authors must submit their final manuscripts via the event website no later than 2 June 2014, 2000 hrs Eastern Time Zone, USA.
    • ICSSC organizers and AIAA CMSTC members ae not eligible for the competition. The selected finalist and recipient will be notified prior to the ICSSC closing session if possible.

    ABSTRACT SUBMISSION POLICIES

    Publication Policy

    AIAA will not consider for presentation or publication any paper that has been or will be presented or published elsewhere. Authors will be required to sign a statement to this effect.

    AIAA policy precludes an abstract or paper from being submitted multiple times to the same Forum. Also, AIAA will not republish a paper that has already been published by AIAA or another organization.

    Papers being submitted to the Student Paper Competition must be indicated during the submission process as “Student Paper Competition” presentation type. Students should not submit the abstract more than once. Only submissions with “Student Paper Competition” presentation type indicated will be eligible for the competition. Papers selected for that competition will be published along with the Forum proceedings.

    "No Paper, No Podium" and "No Podium, No Paper" Policies

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. If a paper is not presented at the conference, it will be withdrawn from the conference proceedings. These policies are intended to eliminate no-shows and to improve the quality of the conference for attendees.

    WARNING-Technology Transfer Considerations

    Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should deter¬mine the extent of approval necessary early in the paper prepa¬ration process to preclude paper withdrawals and late submis¬sions. The conference technical committee will assume that all abstracts papers and presentations are appropriately cleared.

    International Traffic in Arms Regulations (ITAR)

    AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

    PROPOSALS FOR SPECIAL SESSIONS

    Individuals who wish to organize special sessions within the Forum program (e.g., invited oral presentations, panels, or demonstrations) should submit a short proposal describing the nature of the session as it relates to a specific theme of the Forum. Be sure to include the names of the organizers and participants. Please email your proposal by 21 January 2014 to Tony Williams SPACE Forum 2014 Technical Program Chair, at antony.williams@jacobs.com. Do not upload an abstract for the proposal.

    IMPORTANT DATES AND DEADLINES

            Abstract Deadline    21 January 2014
      Author Notification   26 March 2014
      Final Manuscript Deadline   14 July 2014
      



    AIAA is the world’s largest technical society dedicated to the global aerospace profession. With more than 35,000 individual members worldwide, and 100 corporate members, AIAA brings together industry, academia, and government to advance engineering and science in aviation, space, and defense.

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