Nominators are urged to read the following guidelines carefully when preparing a nomination. For more information, please contact AIAA Honors and Awards.
Who May Nominate?
Any AIAA member in good standing may nominate candidates for any of the awards. Self-nominations are not permitted.
Who Can Be Nominated?
AIAA wishes to recognize its members through the honors and awards program while also recognizing the most respected individuals worldwide. In most cases, AIAA membership is not required, however because contributions to the aerospace community are important criteria in the selection of award recipients, AIAA service/participation may be a discriminator between otherwise equal candidates.
For AIAA section awards, AIAA service awards (with exception of the AIAA Public Service Award) and the AIAA Engineer of the Year Award, the nominee must be an AIAA member in good standing.
In general, current members of the AIAA committee/group responsible for a particular award are not eligible to be nominated for that award. Former committee/group members are not eligible to be nominated for the award until one year (twelve months) after the expiration of their membership term. For the Excellence in Aerospace Standardization Award, the nominee may not have been a member of the Standards Executive Council for the past two years (24 months).
Current Technical Group Deputy Directors are not eligible to be nominated for any technical awards that are the responsibility of a Technical Committee falling under their oversight.
Current Program Committee Coordinators or Deputies are not eligible to be nominated for any technical awards that are the responsibility of a Program Committee falling under their oversight.
Current members of the AIAA Board of Directors, except under unusual circumstances, are not eligible to be nominated for any award until their term of service ends.
All nominees must be living at the time of the nomination deadline. Posthumous awards will only be made if the selectee dies after AIAA headquarters formally notified the person of their selection for the award but prior to presentation of the award. If a nominee dies during any carryover period, the nomination will be withdrawn and AIAA will notify the nominator. If a nominee dies while the selection process is ongoing, the nomination will be withdrawn and will not be considered.
Before preparing the nominaton, the nominator must ensure that the nominee is eligible for the award. Inquiries may be emailed to AIAA Honors and Awards.
How Can I Submit a Nomination?
AIAA members in good standing may submit a nomination online by logging on to the AIAA website, "MY AIAA," or by using the AIAA nomination form. The complete nomination package may not exceed seven pages. However, two additional signed letters of endorsement may be submitted, increasing the limit to nine pages.
If the online nomination system is used to place a nomination, the nominator will be guided through the process. If the online nomination system is not used (with exception of the AIAA Sustained Service Award), submit a signed nomination form, one-page basis of award, one-page resume, one-page summary of public contributions and three signed ONE-PAGE letters of endorsement from AIAA members.
The online nomination system cannot be used to submit a nomination for the AIAA Sustained Service Award. To submit a nomination, a signed nomination form and a scoresheet and one-page documenting AIAA service and activities must be submitted by the nomination deadline. To be eligible, the scoresheet must total a minimum of 100 points. Letters of endorsement may be submitted but are not mandatory. Technical accomplishments are not a consideration for this award.
Effective 1 January 2013, nomination packages exceeding the page limit will be returned to the nominator. The nomination package may be re-submitted to AIAA by the nomination deadline providing it meets the page limit.
Prior to submitting the nomination to AIAA, it is the nominator's responsibility to contact 3 AIAA members and obtain their willingness to submit a ONE PAGE signed letter of endorsement to AIAA. Letters of endorsement may be emailed to email@example.com as a pdf document, faxed to 703/264-7551, or mailed via post office, and must be submitted to AIAA on or prior to the nomination deadline. The nominator may not serve as a reference.
Nomination of a team may be submitted if permitted in the award description and is subject to the above nomination procedures and page limit. The primary point of contact must be indicated. A one-page roster of key team leads/contact information will substitute for the one-page resume. The one page summary of public contributions may be submitted if applicable.
The nomination package that complies with the award guidelines and is on file at AIAA on or by the nomination deadline is the nomination package that will be forwarded to the appropriate selection committee.
Nominees/awardees may not receive more than one AIAA award for the same or similar accomplishment. This guideline does not apply to AIAA lectureships.
When Are Nominations Due?
There are three nomination cycle deadlines in the AIAA Honors & Awards Program: 1 February, 1 July, and 1 October. Nomination deadlines are listed with the award information on the AIAA website and are firm. A Call for Nominations will be published in Aerospace America, on the AIAA website, and in other member outreach media as appropriate.
The complete nomination package (signed nomination form, one-page basis of award, one-page resume, one-page summary of public contributions, and three signed ONE PAGE letters of endorsement) must be received at AIAA on or prior to the nomination deadline. Nomination packages received at AIAA after the nomination deadline will be submitted to the selection committee for the following award cycle.
Nomination packages will be accepted on a daily basis by AIAA and considered for the appropriate award cycle.
How Many Complete Nominations Must Be Submitted and Who Selects Award Recipients?
Nomination packages will go forward to the appropriate award selection committee if there are at least three complete nomination packages for that award on file at AIAA by the nomination deadline date. The nominator and/or references are not permitted to serve on the award selection committee who will consider their nominee.
AIAA committees/groups responsible for awards are highly encouraged to submit at least one new nomination each award cycle. For the Excellence in Aerospace Standardization Award, nomination packages will go forward to the appropriate award selection committe if there are at least five complete nomination packages (including at least two new nominations) for that award on file at AIAA by the nomination deadline date.
The Nomination Was Not Submitted Via the Online Nomination System. How Should I Submit My Nomination Package or Letter of Endorsement?
The complete nomination package or signed ONE PAGE letter of endorsement may be mailed to AIAA Honors and Awards, 12700 Sunrise Valley Drive, Suite 200, Reston, VA 20191; however they must reach AIAA on or prior to the nomination cycle deadline. To expedite, the nomination package or signed letter of endorsement may be emailed to AIAA Honors and Awards or faxed to 703.264.7551.
How Will I Know If My Nominee Has Been Selected For an Award?
The nominator, AIAA section, AIAA regional deputy director-honors and awards, and responsible selection committee (if appropriate) will receive a copy of the letter sent to the award recipient. The letter will contain specifics on the presentation of the award.
Will I Be Advised That My Nominee Has Not Been Selected For an Award?
The nominator will be notified by AIAA that the nominee has not been selected and whether the nomination will be carried over for consideration the following award cycle, or if the nomination has expired. It is recommended that the nominator inform the nominee.
How Can I Find Out How Many Nominations (New or Carryovers) Are On File at AIAA?
AIAA encourages award subcommittee or committee chairs to email AIAA Honors and Awards or fax 703.264.7551.
When Do Nominations Expire?
Should a nominee not be selected in the initial year of submission, for annual awards the nomination will be carried over for the two immediately following award cycles. For other than annual awards, the nomination will be carried over for the one immediately following award cycle. The award need not be made to count as an award cycle.
For other than annual award nominations being carried over, AIAA highly encourages the nominator to submit updated information or supplemental materials for the nomination package by the nomination deadline. The nomination package must still meet the page limit.
If the nominee is not selected during this period, the nomination will expire. If the nominator wishes the nominee to be considered in the future, a new nomination package or a re-nomination letter from the nominator with updated information or supplemental materials must be submitted by the next nomination deadline. The nomination package must still meet the page limit.
When Are Awards Presented And Who Presents Them?
The AIAA President on behalf of the AIAA community presents awards at an AIAA technical conference or other venue as determined by the AIAA Honors & Awards Committee. A Vice-President, AIAA Past President, a member or past member of the Board of Directors, etc. may be asked to perform this duty in the AIAA President's stead when necessary.
It is the responsibility of AIAA Headquarters to ensure that suitable provisions are made at appropriate AIAA conferences or other appropriate venue for the dignified presentation of the award. Because of the volume of awards in the AIAA honors and awards program, awards have been pre-assigned to an appropriate presentation venue and unfortunately may not be re-scheduled for presentation at another venue.
How are Award Recipients Recognized?
Recognition of award recipients after the fact will appear in an appropriate issue of Aerospace America or other appropriate member outreach media. A roster of past recipients is located within the award information on the AIAA website.
AIAA committees/groups who are responsible for a particular award may post award information and a roster of award recipients on their own website. A press release announcing the award recipient will be prepared and distributed upon request.
Who Administers the AIAA Honors & Awards Program?
The administration of all awards resides at AIAA Headquarters, under the auspices of the AIAA Honors & Awards Committee.
For more information, please contact Carol Stewart, Manager, AIAA Honors and Awards, at 703.264.7538 or firstname.lastname@example.org.