If you plan to attend an American Institute of Aeronautics and Astronautics (AIAA) technical conference or course held in the United States and you require a visa for travel, it is incumbent upon you to apply for a visa with the U.S. embassy (consular division) or consulate with ample time for processing. To avoid bureaucratic problems, AIAA strongly suggests that you submit your formal application to U.S. authorities a minimum of 120 days in advance of the date of anticipated travel.

Please visit http://travel.state.gov/visa/visa_1750.html for more information about the visa application process and U.S. Department of State requirements.

If you plan to attend an AIAA-organized event that is being held in a country outside the United States and you require a visa to travel to that country, you must apply for a visa at an embassy or consulate of the country in which the event is being held.

Prospective conference and course attendees requiring a visa to travel to the event should first contact the AIAA to request an official letter of invitation to the event. This letter and a copy of the conference call for papers should be presented along with the required documentation to the U.S. consular officials as part of the formal application process.

To request a letter of invitation, please fill out and submit the online Invitation Letter Request Form.

You can also request a letter of invitation by contacting:

ATTN: Customer Service
American Institute of Aeronautics and Astronautics
1801 Alexander Bell Drive
Suite 500
Reston, VA 20191-4344

Phone: 703/264-7500
Fax: 703/264-7657
E-mail: custserv@aiaa.org