MEMBERSHIP SUBCOMMITTEE

CHARTER:

The Membership Subcommittee is established and maintained by the GTTC to define membership requirements, review new GTTC membership applications, and create a list of prospective new members for GTTC consideration, both domestically and internationally.

STRUCTURE:

The officers of this subcommittee are appointed rather than elected. The subcommittee is chaired by the GTTC Vice-Chairperson. The Vice-Chairperson of this subcommittee is the GTTC Secretary, and membership includes the Vice-Chairpersons of the Aerodynamics and Propulsion Subcommittees, as well as the Chair of the International Liaisons Subcommittee.

OBJECTIVES:

Provide a focal point for new membership nominations and selections.
Ensure that the needs of the GTTC subcommittees are satisfied by the new member selections.
Ensure a membership balance/distribution between industry, government, and academic sectors, between Aerodynamics and Propulsion expertise, and between national and international representation.
Ensure new members are properly welcomed, indoctrinated, and mentored.
Ensure biographies of the GTTC members are updated annually and distributed only to the current GTTC members.

OPERATION:

Encourage GTTC members to promote membership nominations from within the companies, government agencies, and universities that they represent, as well as throughout the ground testing technical community both nationally and internationally.
Solicit new membership requirements for the Aerodynamics and Propulsion Subcommittees at the winter and summer meetings.
Receive new member applications through AIAA in the autumn timeframe. Review the applicants and create a proposed prioritized list of potential new member candidates that best satisfies the subcommittee needs and the overall interests and objectives of the GTTC.
Keep an account of those members who are resigning or ending their terms, as well as those members who are upgrading from Associate member to Full member. International members and Associate members do not count towards the GTTC’s total membership numbers.
Meet at the winter meeting to discuss the new membership list. Finalize the new membership list and present to the GTTC for approval.
Present a formal report at each GTTC meeting.
Identify and assign mentors at the winter meeting from the existing membership to provide help and guidance to the incoming new members to facilitate their familiarity of the GTTC’s activities.
After GTTC approval, inform the newly selected members of their acceptance to the GTTC by both an email and a signed letter by the Chair. Likewise, inform the membership applicants that were not selected to the GTTC by email from the Vice-Chair.
Update the roster (usually done by the GTTC Secretary). Inform AIAA Headquarters and TAC of the new GTTC membership roster.
Update the email roster with the new GTTC membership info/names.
Solicit current biographies from newly elected members. Solicit updates to biographies from existing members.
Provide Membership Subcommittee minutes to the GTTC Secretary.
Provide new member information to the Publications Subcommittee for the GTTC Newsletter.
Provide updated biographies to GTTC membership.
Provide input summary to the Steering Committee for the GTTC Annual Report to TAC.
Conduct a New Member Orientation session, including attendance by the new member’s mentors, at the GTTC summer meeting immediately following their selection. See the latest New Member Orientation presentation.

PROCEDURES ADDENDUM TO THE CHARTER

Leadership Rotation

The leadership of this subcommittee are appointed, and their terms coincide with the GTTC officer’s terms; hence they are two-year terms. The Chairperson of this subcommittee is the Vice-Chairperson of the GTTC. The Vice-Chairperson of this subcommittee is the GTTC Secretary. In the event that the Chairperson is unable to attend any GTTC meeting, the Vice-Chairperson will reside.

Chairperson’s General Responsibilities

The Chairperson shall conduct the winter and summer membership meetings and shall keep the subcommittee membership as well as the GTTC Chair informed of all actions and communications.

Responsibilities leading up to the winter meeting include receiving new member applications for completeness and relevancy to the GTTC, and distributing applications to the subcommittee members for review.

Responsibilities at the winter meeting include leading the meeting by starting with a one chart overview of the subcommittee, presenting membership roll-offs, proposing any upgrades, discussing and voting on new members, presenting the new member list agreed on by the subcommittee to the GTTC for a final vote, and assigning new member mentors at the GTTC meeting.

Responsibilities after the winter meeting include informing the newly selected members in writing of their acceptance to the GTTC. Contact the new members to congratulate them on becoming GTTC members, provide background on GTTC member expectations, let them know where and when the next meeting is and identify their GTTC mentors. Initial contact is generally a short email (to be sent within one month of the winter GTTC meeting) followed by a more formal letter from the GTTC Chair. Responsibilities also include informing the membership applicants that were not selected to the GTTC via email, informing AIAA Headquarters and TAC of the new GTTC membership roster, soliciting current biographies from the newly elected members, soliciting updates to biographies from existing members, providing Membership Subcommittee minutes to the GTTC Secretary, providing new member information to the Publications Subcommittee for the GTTC Newsletter, providing input to the Steering Committee for the GTTC Annual Report to TAC, and providing updated member biographies to the current GTTC membership.

Responsibilities leading up to the summer meeting include notifying mentors of their mentees and their mentee’s information, and encouraging new members to participate as much as possible as an official GTTC member.

Responsibilities at the summer meeting include presenting the New Member Orientation presentation and personally meeting with the new members.

Responsibilities after the summer meeting include preparing for the next cycle of new member applications from AIAA.

Vice-Chairperson’s General Responsibilities

The Vice Chairperson shall assist in conducting the winter and summer membership meetings. In the event that the Chairperson is unable to attend any GTTC meeting, the Vice-Chairperson will reside.

The Vice-Chairperson shall update the roster.

General Responsibilities by Membership

The general membership shall ensure that a membership balance/distribution between industry, government, and academic sectors, between Aerodynamics and Propulsion expertise, and between national and international representation will be maintained.

The general membership shall encourage new members to participate as much as possible as an official GTTC member.

The general membership shall provide relevant GTTC information requested by the new members.

GENERAL PROCEDURES, EXAMPLES, AND LESSONS LEARNED

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This page last updated on 4/8/05. Contact Ray Castner with any changes.