Who should I contact if I have questions? 

For author and manuscript-related questions, please contact conferences@aiaa.org.

If you are a member of the media, please contact rebeccag@aiaa.org.

For questions regarding exposition and sponsorship, please contact pauld@aiaa.org.

For all other questions, please contact conferences@aiaa.org.

Please note that due to the large volume of questions and requests, it may take us a few days to respond to emails. We will respond as soon as possible and appreciate your patience.

The 2022 AIAA SciTech Forum will be held in a hybrid format.

AIAA recognizes the desire to return to face-to-face meetings to share research, ideas, and build the aerospace community. Given the current challenges posed by COVID-19, we are evolving AIAA SciTech into a hybrid forum, allowing attendees the ability to attend, present, and interact virtually or in person, based on their preference and level of comfort. We are excited to use this new format to accomplish AIAA’s mission of helping aerospace professionals and their organizations succeed.

Please see Frequently Asked Questions below, which will be updated regularly with additional details, and follow @AIAA on Twitter for real-time updates. Should you have any questions, please contact us at conferences@aiaa.org.

2022 AIAA SciTech Forum Safety Protocols

AIAA continues to prioritize attendee health and safety as we return to in-person events. We are using guidance from federal, state, and local health departments, event health and security experts, and many others while continuing to monitor and evaluate the current landscape and recommended safety precautions for the 2022 AIAA SciTech Forum.

All 2022 AIAA SciTech in-person participants must follow the following onsite health and safety protocols:

  • Present proof of full vaccination or a negative COVID-19 test. A third-party vendor will be used to collect all vaccination and testing information. Booster shots will not be necessary. Information will follow your registration with instructions on how to submit these documents closer to the event. Please be aware that failure to submit either a full vaccination or a negative COVID-19 test will result in the inability to print your badge and denial to the conference area. There will be no exceptions.
  • A daily health survey will be conducted by a third-party vendor each morning on each attendee. Once an attendee has completed their daily health check, they will receive a colored wristband or badge sticker to identify they are safe to attend the forum for that day.
  • Masks will be required indoors when not eating or drinking. Speakers/presenters can remove their masks during their presentation as long as they are socially distancing (6ft/1.8 meters). Social distancing will be strongly encouraged, and rooms will be set with social distancing in mind when possible. Sanitizer stations will be available throughout the meeting space.
  • If additional regulations are put in place by the state or country, they will be added to our protocol requirements.
Hybrid Format
Plenary & Forum 360 Sessions

Both plenary and Forum 360 sessions will occur in person and be livestreamed. In-person attendees will experience the session live and have on-demand access to the recording. Virtual attendees will have access to the livestreamed session and on-demand access to the recording.

Technical Sessions

The traditional technical sessions will be separated into in-person and virtual presentation time blocks. In-person technical sessions will consist of five 20-minute presentations with Q&A. The virtual session block will follow the in-person block and consist of five 10-minute prerecorded presentations followed by Q&A (5 minutes per author). Authors will be able to state their preference for either format, with the possibility of changing their format at a later to be determined date. This concept was developed to give the presenter the ability to present in their preferred format, give dedicated time for both in-person and virtual presentations, and add flexibility for additional safety protocols in San Diego if necessary.

How will the virtual sessions work?

Each scheduled virtual technical session will have an individual virtual Live Screening room for watching the prerecorded presentations, asking questions, and chatting with session attendees. At the start of the session, the first prerecorded presentation will automatically play, followed by the remaining presentations in speaker order. During the presentations, attendees will have the ability to ask questions and chat with other session attendees. After the final presentation has finished, the Live Screening will remain open for an additional chat or, if preferred, a Zoom meeting room will be posted for attendees to discuss the session.

You can view a demonstration of a Live Screening session here:

Can I change my preferred presentation format once I’ve chosen it?

Any presenter assigned to an in-person session who needs to change to a virtual session, may do so. We will also try to honor all requests to change from a virtual to an in-person session, but in-person session space is strictly limited, so it may not be possible. Please be advised that while the organizing committee will make every effort to reassign presentations to sessions with similar presentation topics, that may not be possible due to limited session availability.

If you would like your presentation to be reassigned to a different session format, please notify Ann Ames no later than 17 November. Include the control ID number of your presentation and the new presentation format/session type (in-person or virtual) that you would like in the email.

Presenter Requirements

All authors will be required to submit a 10-minute summary video of their presentation, whether presenting in person or virtually. This additional action will allow both in-person and virtual attendees access to all technical presentations. All 10-minute summary videos will be added to the AIAA Video Library at the conclusion of the event and will be accessible to all individuals and organizations with access to conference proceedings. All presenting authors, whether presenting in person or virtually, will be required to register for the forum, attend their scheduled session, present, and be available for Q&A.

Registration
How much is registration for the event?

Registration will open in September. Please visit the registration page for updates on pricing.

Do I need to register to present my paper?

Yes, an author from a submitted manuscript will be expected to register and participate during their scheduled in-person or virtual technical session. The registrant (participating author) does not need to be the same individual that recorded the presentation. Should an author be unable to participate during the designated events for technical paper presenters, the manuscript will be withdrawn from the proceedings.

Who will have access to the conference proceedings?

Full forum registrants will have access to the conference proceedings. All other registration types (Student and Retiree) do not include access to the proceedings (publications), but there is an option to purchase proceedings separately.

What will the in-person registration include?
  • Live and on-demand plenary sessions
  • Live and on-demand Forum 360 sessions
  • In-person technical sessions
  • Virtual technical sessions
  • Special sessions, including lectures, technical panels, tutorials, and workshops
  • Access to all 10-minute summary videos during the forum and in perpetuity to all individuals with access to conference proceedings
  • Exposition Hall
  • HUB programming in Exposition Hall
  • Access to networking events and food functions
What will the virtual registration include?
  • Live and on-demand plenary sessions
  • Live and on-demand Forum 360 sessions
  • Access to live virtual technical paper sessions
  • Access to all 10-minute summary videos during the forum and in perpetuity to all individuals with access to conference proceedings

For questions, please contact conferences@aiaa.org.

Sponsors

Lockheed Martin
CalTech300x150
BastionForumSponsors300x150
Boeing