Orlando, Florida

Before You Travel

Weather Forecast

Getting There

Hyatt Regency Orlando
9801 International Drive
Orlando, Florida 32819
+1 407 284 1234

Parking & Directions
Note: Hyatt Regency Orlando does not offer shuttle service from the airport. Estimated taxi fare: $40-45 USD.

During the Forum

Real-Time Q&A and Polling

Use the conferences i/o app during the plenary and Forum 360 sessions to ask your questions and participate in polls! Go toaiaa.cnf.io and ask your questions! The app will be available the first day of the forum.

More Information

Conference Proceedings

Proceedings for the forum will be available online. The cost is included in the registration fee where indicated. Online proceedings will be available the first day of the event. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Information about downloading proceedings is located in the final program.

Certificate of Attendance

All attendees will receive a Certificate of Attendance on the last day of the AIAA forum via email. Claims of hours or applicability toward professional education requirements are the responsibility of the participant. 

Tech Presenter & Session Chairs

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day. Speakers’ Briefing schedule is 0730-0800 hrs.

Speakers’ Practice

A room will be set aside for speakers wishing to practice their presentations. Please check the final program or conference app for the specific location. A sign-up sheet will be posted in front of the door. In consideration of others, please limit practice time to 30-minute increments. 

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning purposes, including session topics and room allocations. AIAA has partnered with GoCanvas to provide an electronic Session Chair Report form. You can download the FREE mobile app at gocanvas.com/m. If you do not have a mobile device, enter your report at the session chair report station located on-site near the AIAA registration area. Please submit your session chair report electronically by the last day of the event.

Timing of Presentations

Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

“No Paper, No Podium” and “No Podium, No Paper” Policy

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. It is also the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the forum to present the paper. If a paper is not presented at the forum, it will be withdrawn from the forum proceedings. These policies are intended to eliminate no-shows, to improve the quality of the forum for all participants, and to ensure that the published proceedings accurately represent the presentations made at a forum.

Technical Paper Support

If you have any questions about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located near AIAA Registration. Hours of operation will be posted at the desk.


Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. 

Please direct questions to Lexi Broxson.


Lockheed Martin
Bastion Technologies