What to Know On-Site
Real-Time Q&A and Polling
Use the conferences i/o app during the plenary and Forum 360 sessions to ask your questions and participate in polls! Go to aiaa.cnf.io and ask your questions! The app will be available the first day of the forum.
Stay Fit at SciTech!
Use Stay fit with your fellow attendees! Join AIAA staff on Tuesday, 7 January, and Thursday, 9 January, at 0600 hrs at the Hyatt Regency Orlando Lobby, by the Concierge Desk for a run/walk. All levels are welcome for a 1–3 mile route.
Speakers’ Briefing in Session Rooms
Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day. Speakers’ Briefing schedule is 0730-0800 hrs.
The Silver Spring II room is available for speakers wishing to practice their presentations. The room will be available Sunday from 1400–2100 hrs and Monday–Thursday from 0730-1800 hrs. A sign-up sheet will be posted in front of the door. In consideration of others, please limit practice time to 30-minute increments. Please check the final program or conference app for the updated information.
Session Chair Reports
All session chairs are asked to complete a session chair report to evaluate their session for future planning purposes, including session topics and room allocations.
Timing of Presentations
Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.
“No Paper, No Podium” and “No Podium, No Paper” Policy
If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. It is also the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the forum to present the paper. If a paper is not presented at the forum, it will be withdrawn from the forum proceedings. These policies are intended to eliminate no-shows, to improve the quality of the forum for all participants, and to ensure that the published proceedings accurately represent the presentations made at a forum.
Technical Paper Support
If you have any questions about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located near AIAA Registration.
Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended.