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American Institute of Aeronautics and Astronautics

    Travel and Accommodations

    Travel and Accommodations

    Hotel Information

    AIAA has made arrangements for a block of rooms at:

    Vail Marriott
    715 West Lionshead Circle
    Vail, Colorado 81657 

    Room rates are $179 plus applicable taxes, for single and double occupancy. A limited number of room nights are available at the prevailing U.S. government per diem rate at the time of the conference for those who qualify. To make a reservation, call 1.877.622.3140 and refer to the AIAA 43rd International Conference on Environmental Systems (ICES), or book your hotel room online. Rooms at the AIAA rate will be held until 26 June 2013 while availability lasts. After 26 June 2013, any unused rooms will be released to the general public. You are encouraged to book your hotel room early. The complimentary in-town shuttle bus runs on a loop, with a bus stop conveniently located in front of the Vail Marriott. 


    Help Keep Our Expenses Down (and yours too!) AIAA group rates for hotel accommodations are negotiated as part of an overall contract that also includes meeting rooms and other conference needs. Our total event costs are based in part on meeting or exceeding our guaranteed minimum of group-rate hotel rooms booked by conference participants. If we fall short, our other event costs go up. Please help us keep the costs of presenting this conference as low as possible – reserve your room at the designated hotel listed in this Call for Papers and on our website, and be sure to mention that you’re with the AIAA conference. Meeting our guaranteed minimum helps us hold the line on costs, and that helps us keep registration fees as low as possible. All of us at AIAA thank you for your help!


    Parking for all attendees will be provided by the Vail Marriott at a discounted rate of $15 per vehicle per day. In addition, complimentary parking is available at the Lionshead Parking Structure located an approximate 5 minute walk from the Vail Marriott. This public parking garage is not managed by the Marriott. If using the garage, attendees are encouraged to drop off their luggage at the hotel first before parking. 

    Airport Information

    The Vail Marriott is 127 miles from Denver International Airport (DEN), and just 35 miles from Eagle County Regional Airport (EGE).

    Shuttle Information

    Colorado Mountain Express provides shuttle transportation from Denver International Airport (DEN) and Eagle County Regional Airport (EGE) to the Vail Marriott. For rates, schedules, and approximate drive time, please visit or call +1.800.525.6363.

    Car Rental

    AIAA members can save up to 15% off your car rentals with Hertz. Wherever your travel takes you, close to home or around the world, your discount CDP#66135 is the key to special savings. Be sure to include it in all of your reservations. Visit Hertz at for the lowest rates, special offers, and information about Hertz locations, vehicles, and services, or call Hertz at 1.800.654.2210.