The World's Forum for Aerospace Leadership

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American Institute of Aeronautics and Astronautics

    What to Know On-Site

    What to Know On-Site

    On-Site Check-in

    Partnering with Expo Logic, we've streamlined the on-site registration check-in process! All advance registrants will receive an email with a registration barcode. In order to pick up your badge and conference materials, make sure to print the email that includes your ExpressPass Barcode, and bring it with you to the conference. Simply scan the ExpressPass barcode at one of the ExpressPass stations in the registration area to print your badge and receive your meeting materials.


    New! Conference Mobile App


    Download the free AIAA GNC Conference mobile app! Versions for iPhone/iPad, and a web version for Android, Blackberry are available. How to Download >  

    On-Site Registration Hours

    The AIAA Registration and Information Center will be located in the Ballroom Foyer at the Marriott Boston Copley Place. Hours are as follows:

    Saturday, 17 August 2013 0715–0815 hrs (course only)
    Sunday, 18 August 2013 1500–1900 hrs
    Monday, 19 August 2013 0700–1700 hrs
    Tuesday, 20 August 2013 0700–1700 hrs
    Wednesday, 21 August 2013    0700–1700 hrs
    Thursday, 22 August 2013 0700–1200 hrs

    Committee Meetings

    AIAA committees provide incredible opportunities for networking, building your resume, and professional development. Several committees and subcommittees meet at this event. Stop in to see how you can participate! Download a list of committee meetings (PDF) 

    Cyber Café

    Wireless Internet access will be available for attendees in the Ballroom Foyer during the conference. In addition, computers with complimentary Internet access for conference attendees will be available at the AIAA Cyber Café. Hours of operation are as follows:

    Sunday, 18 August 2013 1500–1900 hrs
    Monday, 19 August 2013 0700–1800 hrs
    Tuesday, 20 August 2013 0700–1730 hrs
    Wednesday, 21 August 2013 0700–1730 hrs
    Thursday, 22 August 2013 0700–1200 hrs


    NEW! Speakers’ Briefings in Session Rooms

    Authors who are presenting papers, session chairs, and co-chairs will meet for a short briefing in their session rooms on the day of their sessions to exchange bios and review final details prior to the session. Morning sessions and afternoon sessions will meet separately. Please attend on the day of your session(s). Laptops pre-loaded with the Speakers’ Briefing preparation slides will be provided in each session room. Speakers’ Briefing schedule is as follows:

      Morning Sessions   Afternoon Sessions
    Monday, 19 August 2013 0900–0930 hrs 1330–1400 hrs
    Tuesday, 20 August 2013 0900–0930 hrs 1400–1430 hrs
    Wednesday, 21 August 2013   0900–0930 hrs 1330–1400 hrs
    Thursday, 22 August 2013 0730–0800 hrs  


    Speakers’ Practice Room

    Speakers who wish to practice their presentations may do so in the Orleans Room at the Marriott Boston Copley Place. A sign-up sheet will be posted on the door. In consideration of others, please limit practice time to 30-minute increments.

    Session Chair Reports

    All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please make sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, you may enter your session chair report information at the session chair reporting computer station located on site near the AIAA registration area. Report data is collected and used for future planning purposes, including session topics and room allocations. Please submit your session chair report electronically by 23 August 2013.


    Each session room will be preset with the following: one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. This year, laptop computers will also be provided. You may also use your own computer. Any additional audiovisual equipment requested on site will be at cost to the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended.

    “No Paper, No Podium” and “No Podium, No Paper” Policies

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. Also, if the paper is not presented at the conference, it will be withdrawn from the conference proceedings. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. These policies are intended to improve the quality of the conference for attendees.

    Journal Publication

    Authors of appropriate papers are encouraged to submit them for possible publication in one of the Institute’s archival journals: AIAA Journal; Journal of Aircraft; Journal of Guidance, Control, and Dynamics; Journal of Propulsion and Power; Journal of Spacecraft and Rockets; Journal of Thermophysics and Heat Transfer; or Journal of Aerospace Information Systems (formerly Journal of Aerospace Computing, Information, and Communication). You may now submit your paper online at

    30% Off All Books at GNC and Co-Located Conferences

    AIAA Publications is offering a special show discount on all titles featured at the GNC and co-located conferences. Attendees can take advantage of a 30% discount off the list price of all books for sale at the AIAA Bookstore. This show special will only be available during the conference! Also featured will be the entire 2013 AIAA Book of Month collection at their special month prices. In addition, the title Computational Modeling and Simulation of Aircraft and the Environment: Volume I, by Dominic Diston, has been selected as the conference book for this year’s GNC conference, and is on sale for $59.95. Take advantage of these super savings and visit the AIAA Bookstore!

    Conference Proceedings

    Proceedings for these conferences will be available in online proceedings format. The cost is included in the registration fee where indicated. The online proceedings will be available on 19 August 2013. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Those registering on site will be provided with instructions at that time.

    Certificate of Attendance

    Certificates of Attendance are available for attendees who request documentation at the conference itself. Please request your copy at the on-site registration desk. AIAA offers this service to better serve the needs of the professional community. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.