The World's Forum for Aerospace Leadership

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American Institute of Aeronautics and Astronautics

    What to Know Onsite

    What to Know Onsite

    On-Site Check-in

    All advance registrants will receive an email with a registration barcode. In order to pick up your badge and conference materials, make sure to print the email that includes your ExpressPass barcode, and bring it with you to the conference. Simply scan the ExpressPass barcode at one of the ExpressPass stations in the registration area to print your badge and receive your meeting materials.

    Registration Hours

      Sunday, 7 April 1500–1900 hrs
      Monday, 8 April 0700–1700 hrs
      Tuesday, 9 April 0700–1700 hrs
      Wednesday, 10 April  0700–1700 hrs
      Thursday, 11 April  0700–1700 hrs


    Cyber Café Hours

      Sunday, 7 April 1500–2000 hrs
      Monday, 8 April 0700–2000 hrs
      Tuesday, 9 April 0700–2000 hrs
      Wednesday, 10 April  0700–2000 hrs
      Thursday, 11 April  0700–1700 hrs

    Conference Mobile App

    Get your conference info on the go! Click here for download instructions.


    • Browse Program – View the program at your fingertips 
    • My Itinerary – Create your own conference schedule 
    • Take Notes – Take notes during sessions 
    • City Map – See the surrounding area 
    • Connect to Twitter – Tweet about what you’re doing and who you’re meeting

    Committee Meetings

    A good deal of important AIAA business takes conferences.  Several committee and subcommittee meetings are scheduled. AIAA committees provide incredible opportunities for networking, building your resume, and professional development. Stop in at a committee meeting to see how you can participate. 
    [View the Committee Meeting  List PDF]

    “No Paper, No Podium” Policy

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. This policy is intended to eliminate no-shows and to improve the quality of the conference for attendees.

    NEW Speakers’ Briefing Format

    Authors who are presenting papers, session chairs, and co-chairs will meet for a short briefing 30 minutes prior to your session in your session room. This meeting is important so that authors and chairs can meet to go over how the session will run, exchange bios and upload presentations if needed.


    Monday–Thursday AM sessions will meet at 0730 hrs
    Monday PM sessions will meet at 1430 hrs
    Tuesday PM sessions will meet at 1400 hrs
    Wednesday PM sessions will meet at 1330 hrs
    Thursday PM sessions will meet at 1300 hrs

    Speakers’ Practice

    A speakers’ practice room will be available for speakers wishing to practice their presentations. A sign-up sheet will be posted on the door for half-hour increments.

    Timing of Presentations

    Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.


    Each session room will be preset with the following: one LCD projector, one screen, and one microphone (if needed). AIAA does not provide computers or technicians to connect LCD projectors. Should presenters wish to use an LCD projector, it is their responsibility to bring or arrange for a computer on their own. Please note that AIAA does not provide security in the session rooms and recommends that items of value, including computers, not be left unattended. For additional audiovisual requests please email by 3 March 2013.

    Journal Publication

    Authors of appropriate papers are encouraged to submit them for possible publication in one of the Institute’s archival journals: AIAA Journal; Journal of Aircraft; Journal of Guidance, Control, and Dynamics; Journal of Propulsion and Power; Journal of Spacecraft and Rockets; Journal of Thermophysics and Heat Transfer; or Journal of Aerospace Computing, Information, and Communication. You may now submit your paper online at

    30% Off All AIAA Books at SDM

    AIAA publications is offering a special show discount on all titles featured at SDM 2013. Attendees receive a 30% discount off the list price of all books for sale in the AIAA Bookstore near registration. This show special will only be available during SDM. Also featured will be the entire 2013 AIAA Book of the Month collection at their special month prices. Lastly, the title Finite Element Structural Analysis: New Concepts; J. S. Przemieniecki, has been selected as the conference book of SDM and is on sale for $58.47. Take advantage of these super savings and visit the bookstore.