The World's Forum for Aerospace Leadership

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American Institute of Aeronautics and Astronautics

    What to Know Onsite
    What to Know Onsite

    On-Site Check-In

    Partnering with Expo Logic, we've streamlined the on-site registration check-in process! All advance registrants will receive an email with a registration barcode. In order to pick up your badge and conference materials most quickly and easily, make sure to print the email that includes your ExpressPass Barcode, and bring it with you to the conference. Simply scan the ExpressPass barcode at one of the ExpressPass stations in the registration area to print your badge and receive your meeting materials.

    Registration and Information Center Hours

    The AIAA Registration and Information Center will be located at the Vail Marriott. Hours are as follows:

    Sunday, 14 July 2013 1500–1900 hrs
    Monday, 15 July 2013 0700–1700 hrs
    Tuesday, 16 July 2013 0700–1700 hrs
    Wednesday, 17 July 2013 0700–1500 hrs
    Thursday, 18 July 2013 0700–1200 hrs

    Conference Proceedings

    Proceedings for these conferences will be available in online proceedings format. The cost is included in the registration fee where indicated. The online proceedings will be available on 15 July 2013. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Those registering on site will be provided with instructions at that time.

    “No Paper, No Podium” and “No Podium, No Paper” Policies

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. Also, if the paper is not presented at the conference, it will be withdrawn from the conference proceedings. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. These policies are intended to improve the quality of the conference for attendees.

    Speakers’ Briefing

    Authors who are presenting papers, keynote speakers, panelists, and session chairs will meet for a short briefing on Monday, 15 July from 0700–0800 hrs at the Vail Marriott (room TBD). Continental breakfast will be served.


    Each session room will be preset with the following: one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. AIAA does not provide computers or technicians to connect LCD projectors to laptop computers. Should presenters wish to use an LCD projector, it is their responsibility to bring or arrange for a computer on their own. Please note that AIAA does not provide security in the session rooms and recommends that items of value, including computers, not be left unattended. Any additional audiovisual requirements, or equipment not requested by 31 May 2013, will be at cost to the presenter. For additional A/V equipment, please email AIAA at Please note that all requests must be in writing and must include the paper number and the session number and title.

    Journal Publication

    Authors of appropriate papers are encouraged to submit them for possible publication in one of the Institute’s archival journals: AIAA Journal; Journal of Aircraft; Journal of Guidance, Control, and Dynamics; Journal of Propulsion and Power; Journal of Spacecraft and Rockets; Journal of Thermophysics and Heat Transfer; or Journal of Aerospace Computing, Information, and Communication. You may now submit your paper online at

    Committee Meetings

    The committee meeting schedule will be included in the final program and posted on the message board in the conference registration area.

    Employment Opportunities

    AIAA assists members who are searching for employment by providing a bulletin board at technical meetings. This bulletin board is solely for “open position” and “available for employment” postings. Employers are encouraged to have personnel who are attending an AIAA technical conference bring “open position” job postings. Individual AIAA members may post “available for employment” notices. AIAA cannot assume responsibility for notices forwarded to AIAA Headquarters. AIAA reserves the right to remove inappropriate notices. AIAA members can post and browse resumes, browse job listings, and access other online employment resources by visiting the AIAA Career Center.

    International Traffic in Arms Regulations (ITAR)

    AIAA speakers and attendees are reminded that some topics discussed in the conference could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.