The World's Forum for Aerospace Leadership

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American Institute of Aeronautics and Astronautics

    What to Know Onsite

    What to Know Onsite

    Registration Hours 

    AIAA Registration and Information Center Hours

    The AIAA Registration and Information Center will be located in the exhibition building foyer at the Pasadena Convention Center. Hours are as follows:

    Sunday, 9 September 0730–1000 hrs
    (courses only; located at Hilton Pasadena)
    Monday, 10 September 1500–1900 hrs
    Tuesday, 11 September 0700–1700 hrs
    Wednesday, 12 September 0700–1700 hrs
    Thursday, 13 September 0700–1700 hrs  

    On-Site Check-in 

    Partnering with Expo Logic, we've streamlined the on-site registration check-in process! All advance registrants will receive an e-mail with a registration barcode. In order to pick up your badge and conference materials, make sure to print the e-mail that includes your ExpressPass Barcode, and bring it with you to the conference. Simply scan the ExpressPass barcode at one of the ExpressPass stations in the registration area to print your badge and receive your meeting materials.  


    Parking at the Pasadena Convention Center is $9 per car per entry. There are two entrances: Marengo Avenue to the west and Euclid Avenue to the east between Green Street and Cordova. AIAA does not validate parking for the conference. 

    Cyber Café

    Computers with complimentary Internet access for conference attendees will be available at the AIAA Cyber Café. 

    Hours of operation are as follows:

    Monday, 10 September      1500–2000 hrs (wireless Internet in foyer)
    Tuesday, 11 September      0700–2000 hrs
    Wednesday, 12 September 0700–2000 hrs
    Thursday, 13 September      0700–2000 hrs (wireless Internet in foyer)

    Speakers’ Briefing

    Authors who are presenting papers, panelists, moderators, and session chairs will meet for a short briefing on the day of their presentation(s) at 0700 hrs in the exposition hall. Please attend on the day of your session(s). Continental breakfast will be served.


    Each session room will be preset with the following: one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. AIAA does not provide computers or technicians to connect LCD projectors to laptop computers. Should presenters wish to use an LCD projector, it is their responsibility to bring or arrange for a computer on their own. Please note that AIAA does not provide security in the session rooms and recommends that items of value, including computers, not be left unattended. Any additional audiovisual requirements, or equipment not requested by 13 August 2012, will be at cost to the presenter. For additional A/V equipment, please email AIAA at Please note that all requests must be in writing and must include the paper number and the session number.

    Messages and Information

    Messages will be recorded and posted on a bulletin board in the registration area. It is not possible to page attendees. A direct phone number to the AIAA registration desk will be available in the final program.

    Committee Meetings 

    Committee meeting schedule will be included in the final program and posted on the message board in the conference registration area.

    Certificate of Attendance

    Certificates of Attendance are available for attendees who request documentation at the conference itself. Please request your copy at the on-site registration desk. AIAA offers this service to better serve the needs of the professional community. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.

    International Traffic in Arms Regulations (ITAR)

    AIAA speakers and attendees are reminded that some topics discussed in the conference could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

    Employment Opportunities

    AIAA assists members who are searching for employment by providing a bulletin board at technical meetings. This bulletin board is solely for “open position” and “available for employment” postings. Employers are encouraged to have personnel who are attending an AIAA technical conference bring “open position” job postings. Individual AIAA members may post “available for employment” notices. AIAA cannot assume responsibility for notices forwarded to AIAA Headquarters. AIAA reserves the right to remove inappropriate notices. AIAA members can post resumes, browse job listings, and access other online employment resources by visiting the AIAA Career Center at


    Nonmembers who pay the full nonmember registration fee will receive their first year’s AIAA membership at no additional cost. Members who wish to renew or reinstate their membership must also pay the full nonmember registration fee.

    Young Professional Guide for Gaining Management Support

    Young professionals have the unique opportunity to meet and learn from some of the most important people in the business by attending conferences and participating in AIAA activities. A detailed online guide, published by the AIAA Young Professional Committee, is available to help you gain support and financial backing from your company. The guide explains the benefits of participation, offers recommendations and provides an example letter for seeking management support and funding, and shows you how to get the most out of your participation. The online guide can be found on the AIAA website at

    Nondiscriminatory Practices

    AIAA accepts registrations irrespective of race, creed, sex, color, physical handicap, and national or ethnic origin.

    RestrictionsVideo or audio recording of sessions or technical exhibits, as well as the unauthorized sale of AIAAcopyrighted material, is prohibited.