The World's Forum for Aerospace Leadership

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American Institute of Aeronautics and Astronautics

    What to Know Onsite

    What to Know Onsite

    Registration Hours


    AIAA Registration and Information Center Hours

    The AIAA Registration and Information Center will be located in the exhibition building foyer at the Pasadena Convention Center. Hours are as follows:



    Sunday, 9 September   0730–1000 hrs 
    (courses only; located at Hilton Pasadena)   
    Monday, 10 September  1500–1900 hrs 
    Tuesday, 11 September      0700–1700 hrs 
    Wednesday, 12 September 0700–1700 hrs 
    Thursday, 13 September 0700–1700 hrs 


    On-Site Check-in

    Partnering with Expo Logic, we've streamlined the on-site registration check-in process! All advance registrants will receive an e-mail with a registration barcode. In order to pick up your badge and conference materials, make sure to print the e-mail that includes your ExpressPass Barcode, and bring it with you to the conference. Simply scan the ExpressPass barcode at one of the ExpressPass stations in the registration area to print your badge and receive your meeting materials. 


    Conference Mobile App

    Get your conference info on the go! Click here for download instructions.

    • Browse Program – View the program at your fingertips
    • My Itinerary – Create your own conference schedule
    • Conference Info – Including special events
    • Exhibitor List – See who’s exhibiting
    • Take Notes – Take notes during sessions
    • Venue Map – The Pasadena Convention Center
    • City Map – See the surrounding area
    • Connect to Twitter – Tweet about what you’re doing and who you’re meeting


    Parking at the Pasadena Convention Center is $9 per car per entry. There are two entrances: Marengo Avenue to the west and Euclid Avenue to the east between Green Street and Cordova. AIAA does not validate parking for the conference.

    Cyber Café

    Computers with complimentary Internet access for conference attendees will be available at the AIAA Cyber Café. 


    Hours of operation are as follows:

    Monday, 10 September  1500–2000 hrs (wireless Internet in foyer) 
    Tuesday, 11 September  0700–2000 hrs 
    Wednesday, 12 September  0700–2000 hrs 
    Thursday, 13 September  0700–2000 hrs (wireless Internet in foyer) 

    Mobile Conference App: MyItinerary

    The MyItinerary app is available as both a native iOS (iPhone/iPad) app through the iTunes App Store, or as an HTML5 Web app for all major mobile devices (iPhone/iPad, Android, Blackberry 7 and above). Once either version is downloaded to your device, it can be run without the need for an active Internet connection. In addition, you can sync an itinerary that you created online with the app by entering your unique itinerary name.

    MyItinerary Mobile App (Available August 2012)

    For optimal use, we recommend: iPhone 3GS, iPod touch (3rd generation+), iPad iOS 4.0 or later.
    You can download the MyItinerary app by searching for “MyItinerary” in the App Store directly from your mobile device. Alternatively, you can access the link below to access the iTunes page for the app.

    Once the MyItinerary app is downloaded, select the meeting "AIAA SPACE 2012 Conference"

    MyItinerary Web App (Available August 2012)

    For optimal use, we recommend: iPhone 3GS, iPod touch (3rd generation+), iPad iOS 4.0 or later
    Most mobile devices using Android 2.2 or later with the default browser
    Blackberry Torch or later device using Blackberry OS 7.0 with the default browser
    Download the MyItinerary app by accessing the link below

    Once downloaded, you can bookmark the site to access it later or add a link to your home screen.

    AIAA Bookstore

    Stop by the AIAA Bookstore in the registration area to browse and purchase specially selected titles for the Space 2012 conference. Also featured will be the entire 2012 AIAA Book of the Month collection at their special month prices. All books offered at SPACE 2012 will be 30% off list price. Lastly, the title Out of this World – The New Field of Space Architecture; A.S. Howe, Brent Sherwood, and Syd Mead, has been selected as the conference book of Space 2012 and is on sale for $77.95.


    Conference Proceedings

    Proceedings for this conference will be available in proceedings format. The cost is included in the registration fee where indicated. The online proceedings
    will be available on 3 September 2012. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Those registering on site will be provided with instructions at that time.

    “No Paper, No Podium” and “No Podium, No Paper” Policies

    If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. Also, if the paper is not presented at the conference, it will be withdrawn from the conference proceedings. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. These policies are intended to improve the quality of the conference for attendees.

    Speakers’ Briefing

    Authors who are presenting papers, panelists, moderators, and session chairs will meet for a short briefing on the day of their presentation(s) at 0700 hrs in the exposition hall. Please attend on the day of your session(s). Continental breakfast will be served.


    Each session room will be preset with the following: one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. AIAA does not provide computers or technicians to connect LCD projectors to laptop computers. Should presenters wish to use an LCD projector, it is their responsibility to bring or arrange for a computer on their own. Please note that AIAA does not provide security in the session rooms and recommends that items of value, including computers, not be left unattended. Any additional audiovisual requirements, or equipment not requested by 13 August 2012, will be at cost to the presenter. For additional A/V equipment, please email AIAA at Please note that all requests must be in writing and must include the paper number and the session number.

    Timing of Presentations

    All technical sessions are allowed two hours. Each paper presentation will be allotted 30 minutes, including introduction and question-and-answer period, except where noted in the program.

    Journal Publication

    Authors of appropriate papers are encouraged to submit them for possible publication in one of the Institute’s archival journals: AIAA Journal; Journal of Aircraft; Journal of Guidance, Control, and Dynamics; Journal of Propulsion and Power; Journal of Spacecraft and Rockets; Journal of Thermophysics and Heat Transfer; or Journal of Aerospace Computing, Information, and Communication. You may now submit your paper online at

    Messages and Information

    Messages will be recorded and posted on a bulletin board in the registration area. It is not possible to page attendees. A direct phone number to the AIAA registration desk will be available in the final program.

    Committee Meetings

    Committee meeting schedule will be included in the final program and posted on the message board in the conference registration area.


    Certificate of Attendance

    Certificates of Attendance are available for attendees who request documentation at the conference itself. Please request your copy at the on-site registration desk. AIAA offers this service to better serve the needs of the professional community. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.

    International Traffic in Arms Regulations (ITAR)

    AIAA speakers and attendees are reminded that some topics discussed in the conference could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

    Employment Opportunities

    AIAA assists members who are searching for employment by providing a bulletin board at technical meetings. This bulletin board is solely for “open position” and “available for employment” postings. Employers are encouraged to have personnel who are attending an AIAA technical conference bring “open position” job postings. Individual AIAA members may post “available for employment” notices. AIAA cannot assume responsibility for notices forwarded to AIAA Headquarters. AIAA reserves the right to remove inappropriate notices. AIAA members can post resumes, browse job listings, and access other online employment resources by visiting the AIAA Career Center at


    Nonmembers who pay the full nonmember registration fee will receive their first year’s AIAA membership at no additional cost. Members who wish to renew or reinstate their membership must also pay the full nonmember registration fee.

    Young Professional Guide for Gaining Management Support

    Young professionals have the unique opportunity to meet and learn from some of the most important people in the business by attending conferences and participating in AIAA activities. A detailed online guide, published by the AIAA Young Professional Committee, is available to help you gain support and financial backing from your company. The guide explains the benefits of participation, offers recommendations and provides an example letter for seeking management support and funding, and shows you how to get the most out of your participation. The online guide can be found on the AIAA website at

    Nondiscriminatory Practices

    AIAA accepts registrations irrespective of race, creed, sex, color, physical handicap, and national or ethnic origin.


    Video or audio recording of sessions or technical exhibits, as well as the unauthorized sale of AIAAcopyrighted material, is prohibited.