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American Institute of Aeronautics and Astronautics

    Travel and Accommodations

    Travel and Accommodations

    Hotel Information

    AIAA has made arrangements for a block of rooms at the:

    Gaylord Texan Hotel and Convention Center
    1501 Gaylord Trail
    Grapevine, Texas 76051 (Dallas–Ft. Worth area)
    Phone: 817.778.2000

    Room rates are $189 for a standard room (single or double occupancy) includes non-negotiable $10 amenities fee (applied at checkout).  Applicable taxes will apply. Book your rooms early! These rooms will be held for AIAA until 17 December 2012 or until the room block is full, then released for use by the general public. The Gaylord Texan requires a major credit card with expiration date to reserve a room. Book a Room >


    If you have issues making reservations under one of the AIAA blocks, please contact Anna Kimmel, Event Manager.

    There are also a small number of federal government per diem rooms available. If you reserve a government room you will need to present a government ID upon check-in. SOLD OUT

    *The Gaylord Texan Hotel & Convention Center on Lake Grapevine has a $10 per day plus tax, per room amenities fee that is included in the rate stated above. This fee includes:

    • Wireless internet access in each guestroom and throughout the hotel public space (not including the convention center and meeting rooms).
    • Local phone calls up to 20 minutes ($.10/minute thereafter).
    • Toll-free and credit card calls up to 20 minutes ($.10/minute) thereafter.
    • Bottled water (2 per room, per day).
    • Access to the resort’s state-of-the-art Fitness Center.
    • Discounted shuttle service to Grapevine Mills Mall and Downtown Grapevine on pre-set schedule


    The Gaylord Texan is just six-minutes from Dallas–Fort Worth International Airport (DFW). Shuttle service and car service are available from either airport to the hotel

    Shuttle: $13
    Taxi: Approximately $25


    Parking at Gaylord Texan is $17 (plus tax) per day for overnight self-parking and $24 (plus tax) per day for overnight valet parking. Guests with a handicapped placard or license plate may use valet parking for the self-parking price.

    Self Parking
    0-4 hours: $12 (plus tax)
    4+ hours (and overnight): $17 (plus tax)

    Valet Parking
    Daily Valet Parking: $20 (includes tax)
    Overnight Valet Parking: $24 (plus tax)