Student Conferences

2019 International Student Conference Winners
Establish Professional Relationships and Friendships that will Last a Lifetime

How? By taking part in your AIAA Regional Student Conference and the AIAA Foundation International Student Conference. Here you’ll have the chance to present your research in a formal technical meeting atmosphere. Just as important, you’ll exchange ideas and discuss programs with students from other schools in your region.

Please note: You must be an AIAA Student Member to participate in this program. Please click here for more information, and to join.


 Upcoming Regional Student Conferences

The 2021 student conferences have concluded. Please check back periodically for information on the 2022 student conferences, as details become available.

Present Your Research for Cash Prizes and More

Talk about opportunity! Every AIAA regional student conference encourages students to present research papers. You’ll compete for three cash prizes in graduate and undergraduate categories. 

First-place regional winners are then invited to the AIAA Foundation International Student Conference, held during the AIAA SciTech Forum each January. AIAA picks up the tab for your travel expenses and hotel accommodations. 

Please contact Michael Lagana with any questions regarding the Regional Student Paper Conferences at studentprogram@aiaa.org or 703.264.7503


Sponsored by
 Student Conferences FAQs

How does AIAA determine what Universities/groups will be hosting Student Conferences?
This is determined within each region on a yearly basis. Hosts change each year, and every region has a different way of determining who will host the following year.

Can I present my previously published work at an AIAA Student Conference?
No. The purpose of presenting at an AIAA Student Conference is to showcase the original, unpublished work of students. Therefore, we do not permit previously published work to be presented at an AIAA Student Conference.

When do Student Conferences take place?
Student Conferences generally take place in late March/early April each year, with the exception of Region VII – International, which takes place in November each year. Precise dates are subject to change and selected at the discretion of the conference organizers.

What is the criteria for determining the acceptability of my paper to the AIAA Student Conference Program?
All papers should be written in the AIAA Meeting Paper Format and have the following additional elements required by the Student Conference Program:

  • Be sure your AIAA status (student member) and student category (undergraduate or masters) are footnotes for the authors at the bottom of the first page.
  • 11 page limit -- Single column, single spaced, 10 point font. This includes all figures, citations and text.
  • 2 student authors and 1 faculty advisor for undergraduate / master’s papers if 1 master and 1 undergraduate must be entered into masters category.
  • Industry sponsors may NOT be listed as authors but may be thanked in the acknowledgement section.
  • PhD work may not be presented for the Student Paper Conference competition.
  • Make sure that you review the proofreading checklist for papers submitted to AIAA conferences. You can reduce minor errors and increase your score on grammar and style by checking this list before submitting your paper.

If you have any more questions about the rules or proceedings of the Regional Student Conference Program, please refer to the Regional Student Conference Rules.

Where do I submit my abstract/final paper?
Abstracts and papers must be submitted via https://aiaa-awards.org/. All abstracts/final papers are due on their due date by 2359hrs US Eastern Time. Papers in the Region VII Student Conference will be due at 2359hrs Australian Eastern Standard Time on the due date listed.

Do I need to be a student member to present at an AIAA Student Conference?
Yes, you and all members of your authorship team must be AIAA student members in order to present and have your paper accepted. Anyone who doesn’t have student membership by the time their final paper is submitted will cause the submission to be disqualified.

When do I find out if my abstract has been accepted?
Typically, you will find out within a week of abstract submissions closing.

If my abstract is rejected, will I be able to make changes and re-submit it?
Yes, you can! You will have 24 hours to re-submit your abstract.

Do I need to be registered for the conference in order to present?
Yes, all presenters need to be registered for the conference. Please find your regional conference at https://www.aiaa.org/get-involved/students-educators/student-conferences. Fees vary by conference.

Does AIAA provide travel support for attending Regional Student Conferences?
No, AIAA does not provide travel support for this program.

Are there prizes for best papers?
Yes! AIAA Student Conferences award three prizes in each category:

  • 1st - $500 and an invitation to the International Student Paper Conference at the SciTech Forum
  • 2nd - $300
  • 3rd - $250

If there is more than one author, any prize monies received will be sent to the attention of your school for disbursement.

What happens if I win 1st place in my category?
If you win first-place you will receive an invitation to present at the 2021 SciTech Forum’s International Student Paper Conference, where you will compete in your category against the finalists from the other six AIAA Member regions. Additionally, your paper will be published as part of the SciTech Forum’s proceedings.

I have a question that wasn’t answered here. Whom do I ask?
For Region II, please direct your questions to Cassy Dellinger at region2@aiaastudentconference.org. For all other regions, please direct questions to Michael Lagana at studentprograms@aiaa.org.

My faculty advisor is crucial to my paper. Can he or she be listed as a co-author?
Yes, your faculty advisor can be listed as a coauthor. For Masters and Undergraduate categories, the two-author limit still applies if you decide to list your faculty advisor as an author.

 Technical Presenter Resources
AIAA Student Conferences require strict adherence to AIAA technical paper formatting guidelines. Please click here to access AIAA Technical Presenter Resources, including a word template for your paper and an optional AIAA presentation template if you wish to use that for your presentation. You will also find a proofreading checklist - please carefully review the proofreading checklist before submitting your final manuscript.
 2021 Student Conferences

RegionIV-CampusAIAA has announced that the 2021 Region III/IV Student Conference, set for 26–27 March 2021, has been combined and will be fully online. This conference is intended for AIAA Region III and Region IV students.

The AIAA Region III/IV Student Conference is a virtual technical and oral paper competition for undergraduate and graduate students of all majors! Hear from great speakers and connect with other like-minded students who share similar interests. Students have the chance to compete for cash prizes in a fun-filled two-day event. First-place winners will be offered a chance to compete in the 2022 International Student Conference, taking place in conjunction with the 2022 AIAA SciTech Forum, with flight, lodging, and most expenses paid.

This is a VIRTUAL EVENT via Zoom – Meeting links and conference booklet/program will be emailed to attendees before the conference starts. This conference is cohosted by the AIAA Student Branches at the University of Michigan and Oklahoma State University. 

Registration & Cancellation
  • Registration Fee: $15
  • Registration Deadline: 21 March 2021.
  • Cancellation Policy:Cancellation must be received in writing by close of business 21 March 2021 in order to receive a full refund. Any cancellations received after 21 March 2021 will result in a 50% fee. Send all cancellation requests to Michael Lagana at michaell@aiaa.org.
  • Conference T-Shirt: a conference t-shirt will be sent to all attendees. This t-shirt is included with your registration. Please make sure to select a size when you register.
Student Presenter Exclusive

The registration fee for ALL Region III student presenters will be lowered to $5. To claim this offer, students must email umichaiaa@gmail.com with their name and title of the accepted conference paper to obtain a promotional code to enter at checkout.

Registration is now closed.

Call for Papers

Submit Final Paper

All papers submitted to the Student Regional Conferences must follow the AIAA Meeting Paper format.
Final Papers Due: 12 March 2021, All papers due at 2359 hrs US Central Time

Agenda/Schedule

AIAA 2021 Region III/IV Student Conference Schedule

Note: timing shown in Central Daylight-Savings Time (CDT) Zone

Friday, 26 March 2021

Activity Location
8:30-9:00 AM (CDT) Welcome Zoom Central
5:30-6:30 PM (CDT) Practice Session 0-1a, 0-1b Zoom Rm 1
  Practice Session 0-2a, 0-2b Zoom Rm 2
  Confirm Zoom Settings Zoom Rm 3
6:30-7:15 PM (CDT) Video Tour & Aerospace Trivia Contest Zoom Central
7:15-8:00 PM (CDT) Young Professional Social Remo
Saturday, 27 March 2021    
8:00-8:30 AM (CDT) Opening Remarks Zoom Central
8:30-9:30 AM (CDT) S1-1: RIV Undergrad Session Zoom Rm 1
Practice Session 1-2a, 1-2b Zoom Rm 2
   Practice Session 1-3a, 1-3b Zoom Rm 3
9:30-10:00 AM (CDT) Break  
10:00-11:30 AM (CDT) S2-1: RIV Undergrad Session Zoom Rm 1
    Practice Session 2-2a, 2-2b, 2-2c Zoom Rm 2
    Practice Session 2-3a, 2-3b, 2-3c Zoom Rm 3
11:30 AM-12:00 PM (CDT) Break  
12:00-1:00 PM (CDT) Lunch & Speaker Zoom Central
1:00-1:30 PM (CDT) Break  
1:30-3:30 PM (CDT) S3-1: RIII-RIV Team Session Zoom Rm 1
    S3-2: RIV MS Session Zoom Rm 2
    S3-3: RIII Undergrad Sessions Zoom Rm 3
3:30-4:00 PM (CDT) Break  
4:00-5:30 PM (CDT) S4-1: RIV Team Session Zoom Rm 1
    S4-2: RIV MS Session Zoom Rm 2
5:30-6:00 PM (CDT) Break  
6:00-7:30 PM (CDT) Awards Ceremony & Speaker Zoom Central

 

Speakers

Sarah Shull
Assoicate Mission Manager, Artemis
NASA

Sarah-ShullSarah Shull works in the Exploration Integration and Science Directorate at NASA's Johnson Space Center where she is the Associate Mission Manager for NASA’s Artemis Missions. Prior to this role, Sarah spent 6 years in the Crew and Thermal Systems Division where she was the Deputy Project Manager for the Advanced Exploration Systems (AES) Life Support Systems Project and the group lead for the Environmental Control and Life Support Systems (ECLSS) Technology Development Team. Prior to that, Sarah worked for 10 years in JSC's Mission Operations Directorate supporting Space Shuttle and ISS missions. Sarah holds a bachelor’s degree in Aerospace Engineering from the University of Michigan and a master’s degree in Aeronautics and Astronautics from the Massachusetts Institute of Technology (MIT). She is an Associate Fellow of the American Institute of Aeronautics and Astronautics (AIAA).

Dr. Ravi Chaudhary
Director of Advanced Programs and Innovation
Federal Aviation Administration (FAA)

He is currently the President and CEO of Falcon Innovations, Aerospace. Dr. Ravi Chaudhary was formerly Director of Advanced Programs and Innovation, Office of Commercial Space Transportation (AST), at the Federal Aviation Administration (FAA). In this role, Dr. Chaudhary was responsible for the execution of advanced development and research programs in support of the FAA's Commercial Space Transportation mission. He also led all AST Research and Development activities, including the FAA's nationally recognized Center of Excellence in Commercial Space (COE CST), a consortium of ten different universities committed to cutting-edge research in the space field. Dr. Chaudhary has led a distinguished career at the FAA, recently serving as the Executive Director, Regions and Center Operations where he was responsible for leadership, integration, and execution of aviation operations in 9 different regions located nationwide. Prior to working for the FAA, Dr. Chaudhary had a 21-year career in the US Air Force where he held a variety of roles, including as a C-17 pilot and test flight engineer, where he led global flight operations around the world.

 2020 Student Conferences

RegionIV-CampusAIAA has announced that the 2021 Region III/IV Student Conference, set for 26–27 March 2021, has been combined and will be fully online. This conference is intended for AIAA Region III and Region IV students.

The AIAA Region III/IV Student Conference is a virtual technical and oral paper competition for undergraduate and graduate students of all majors! Hear from great speakers and connect with other like-minded students who share similar interests. Students have the chance to compete for cash prizes in a fun-filled two-day event. First-place winners will be offered a chance to compete in the 2022 International Student Conference, taking place in conjunction with the 2022 AIAA SciTech Forum, with flight, lodging, and most expenses paid.

This is a VIRTUAL EVENT via Zoom – Meeting links and conference booklet/program will be emailed to attendees before the conference starts. This conference is cohosted by the AIAA Student Branches at the University of Michigan and Oklahoma State University. 

Registration & Cancellation
  • Registration Fee: $15
  • Registration Deadline: 21 March 2021.
  • Cancellation Policy:Cancellation must be received in writing by close of business 21 March 2021 in order to receive a full refund. Any cancellations received after 21 March 2021 will result in a 50% fee. Send all cancellation requests to Michael Lagana at michaell@aiaa.org.
  • Conference T-Shirt: a conference t-shirt will be sent to all attendees. This t-shirt is included with your registration. Please make sure to select a size when you register.
Student Presenter Exclusive

The registration fee for ALL Region III student presenters will be lowered to $5. To claim this offer, students must email umichaiaa@gmail.com with their name and title of the accepted conference paper to obtain a promotional code to enter at checkout.

Registration is now closed.

Call for Papers

Submit Final Paper

All papers submitted to the Student Regional Conferences must follow the AIAA Meeting Paper format.
Final Papers Due: 12 March 2021, All papers due at 2359 hrs US Central Time

Agenda/Schedule

AIAA 2021 Region III/IV Student Conference Schedule

Note: timing shown in Central Daylight-Savings Time (CDT) Zone

Friday, 26 March 2021

Activity Location
8:30-9:00 AM (CDT) Welcome Zoom Central
5:30-6:30 PM (CDT) Practice Session 0-1a, 0-1b Zoom Rm 1
  Practice Session 0-2a, 0-2b Zoom Rm 2
  Confirm Zoom Settings Zoom Rm 3
6:30-7:15 PM (CDT) Video Tour & Aerospace Trivia Contest Zoom Central
7:15-8:00 PM (CDT) Young Professional Social Remo
Saturday, 27 March 2021    
8:00-8:30 AM (CDT) Opening Remarks Zoom Central
8:30-9:30 AM (CDT) S1-1: RIV Undergrad Session Zoom Rm 1
Practice Session 1-2a, 1-2b Zoom Rm 2
   Practice Session 1-3a, 1-3b Zoom Rm 3
9:30-10:00 AM (CDT) Break  
10:00-11:30 AM (CDT) S2-1: RIV Undergrad Session Zoom Rm 1
    Practice Session 2-2a, 2-2b, 2-2c Zoom Rm 2
    Practice Session 2-3a, 2-3b, 2-3c Zoom Rm 3
11:30 AM-12:00 PM (CDT) Break  
12:00-1:00 PM (CDT) Lunch & Speaker Zoom Central
1:00-1:30 PM (CDT) Break  
1:30-3:30 PM (CDT) S3-1: RIII-RIV Team Session Zoom Rm 1
    S3-2: RIV MS Session Zoom Rm 2
    S3-3: RIII Undergrad Sessions Zoom Rm 3
3:30-4:00 PM (CDT) Break  
4:00-5:30 PM (CDT) S4-1: RIV Team Session Zoom Rm 1
    S4-2: RIV MS Session Zoom Rm 2
5:30-6:00 PM (CDT) Break  
6:00-7:30 PM (CDT) Awards Ceremony & Speaker Zoom Central

 

Speakers

Sarah Shull
Assoicate Mission Manager, Artemis
NASA

Sarah-ShullSarah Shull works in the Exploration Integration and Science Directorate at NASA's Johnson Space Center where she is the Associate Mission Manager for NASA’s Artemis Missions. Prior to this role, Sarah spent 6 years in the Crew and Thermal Systems Division where she was the Deputy Project Manager for the Advanced Exploration Systems (AES) Life Support Systems Project and the group lead for the Environmental Control and Life Support Systems (ECLSS) Technology Development Team. Prior to that, Sarah worked for 10 years in JSC's Mission Operations Directorate supporting Space Shuttle and ISS missions. Sarah holds a bachelor’s degree in Aerospace Engineering from the University of Michigan and a master’s degree in Aeronautics and Astronautics from the Massachusetts Institute of Technology (MIT). She is an Associate Fellow of the American Institute of Aeronautics and Astronautics (AIAA).

Dr. Ravi Chaudhary
Director of Advanced Programs and Innovation
Federal Aviation Administration (FAA)

He is currently the President and CEO of Falcon Innovations, Aerospace. Dr. Ravi Chaudhary was formerly Director of Advanced Programs and Innovation, Office of Commercial Space Transportation (AST), at the Federal Aviation Administration (FAA). In this role, Dr. Chaudhary was responsible for the execution of advanced development and research programs in support of the FAA's Commercial Space Transportation mission. He also led all AST Research and Development activities, including the FAA's nationally recognized Center of Excellence in Commercial Space (COE CST), a consortium of ten different universities committed to cutting-edge research in the space field. Dr. Chaudhary has led a distinguished career at the FAA, recently serving as the Executive Director, Regions and Center Operations where he was responsible for leadership, integration, and execution of aviation operations in 9 different regions located nationwide. Prior to working for the FAA, Dr. Chaudhary had a 21-year career in the US Air Force where he held a variety of roles, including as a C-17 pilot and test flight engineer, where he led global flight operations around the world.

 2019 Student Conferences

RegionIV-CampusAIAA has announced that the 2021 Region III/IV Student Conference, set for 26–27 March 2021, has been combined and will be fully online. This conference is intended for AIAA Region III and Region IV students.

The AIAA Region III/IV Student Conference is a virtual technical and oral paper competition for undergraduate and graduate students of all majors! Hear from great speakers and connect with other like-minded students who share similar interests. Students have the chance to compete for cash prizes in a fun-filled two-day event. First-place winners will be offered a chance to compete in the 2022 International Student Conference, taking place in conjunction with the 2022 AIAA SciTech Forum, with flight, lodging, and most expenses paid.

This is a VIRTUAL EVENT via Zoom – Meeting links and conference booklet/program will be emailed to attendees before the conference starts. This conference is cohosted by the AIAA Student Branches at the University of Michigan and Oklahoma State University. 

Registration & Cancellation
  • Registration Fee: $15
  • Registration Deadline: 21 March 2021.
  • Cancellation Policy:Cancellation must be received in writing by close of business 21 March 2021 in order to receive a full refund. Any cancellations received after 21 March 2021 will result in a 50% fee. Send all cancellation requests to Michael Lagana at michaell@aiaa.org.
  • Conference T-Shirt: a conference t-shirt will be sent to all attendees. This t-shirt is included with your registration. Please make sure to select a size when you register.
Student Presenter Exclusive

The registration fee for ALL Region III student presenters will be lowered to $5. To claim this offer, students must email umichaiaa@gmail.com with their name and title of the accepted conference paper to obtain a promotional code to enter at checkout.

Registration is now closed.

Call for Papers

Submit Final Paper

All papers submitted to the Student Regional Conferences must follow the AIAA Meeting Paper format.
Final Papers Due: 12 March 2021, All papers due at 2359 hrs US Central Time

Agenda/Schedule

AIAA 2021 Region III/IV Student Conference Schedule

Note: timing shown in Central Daylight-Savings Time (CDT) Zone

Friday, 26 March 2021

Activity Location
8:30-9:00 AM (CDT) Welcome Zoom Central
5:30-6:30 PM (CDT) Practice Session 0-1a, 0-1b Zoom Rm 1
  Practice Session 0-2a, 0-2b Zoom Rm 2
  Confirm Zoom Settings Zoom Rm 3
6:30-7:15 PM (CDT) Video Tour & Aerospace Trivia Contest Zoom Central
7:15-8:00 PM (CDT) Young Professional Social Remo
Saturday, 27 March 2021    
8:00-8:30 AM (CDT) Opening Remarks Zoom Central
8:30-9:30 AM (CDT) S1-1: RIV Undergrad Session Zoom Rm 1
Practice Session 1-2a, 1-2b Zoom Rm 2
   Practice Session 1-3a, 1-3b Zoom Rm 3
9:30-10:00 AM (CDT) Break  
10:00-11:30 AM (CDT) S2-1: RIV Undergrad Session Zoom Rm 1
    Practice Session 2-2a, 2-2b, 2-2c Zoom Rm 2
    Practice Session 2-3a, 2-3b, 2-3c Zoom Rm 3
11:30 AM-12:00 PM (CDT) Break  
12:00-1:00 PM (CDT) Lunch & Speaker Zoom Central
1:00-1:30 PM (CDT) Break  
1:30-3:30 PM (CDT) S3-1: RIII-RIV Team Session Zoom Rm 1
    S3-2: RIV MS Session Zoom Rm 2
    S3-3: RIII Undergrad Sessions Zoom Rm 3
3:30-4:00 PM (CDT) Break  
4:00-5:30 PM (CDT) S4-1: RIV Team Session Zoom Rm 1
    S4-2: RIV MS Session Zoom Rm 2
5:30-6:00 PM (CDT) Break  
6:00-7:30 PM (CDT) Awards Ceremony & Speaker Zoom Central

 

Speakers

Sarah Shull
Assoicate Mission Manager, Artemis
NASA

Sarah-ShullSarah Shull works in the Exploration Integration and Science Directorate at NASA's Johnson Space Center where she is the Associate Mission Manager for NASA’s Artemis Missions. Prior to this role, Sarah spent 6 years in the Crew and Thermal Systems Division where she was the Deputy Project Manager for the Advanced Exploration Systems (AES) Life Support Systems Project and the group lead for the Environmental Control and Life Support Systems (ECLSS) Technology Development Team. Prior to that, Sarah worked for 10 years in JSC's Mission Operations Directorate supporting Space Shuttle and ISS missions. Sarah holds a bachelor’s degree in Aerospace Engineering from the University of Michigan and a master’s degree in Aeronautics and Astronautics from the Massachusetts Institute of Technology (MIT). She is an Associate Fellow of the American Institute of Aeronautics and Astronautics (AIAA).

Dr. Ravi Chaudhary
Director of Advanced Programs and Innovation
Federal Aviation Administration (FAA)

He is currently the President and CEO of Falcon Innovations, Aerospace. Dr. Ravi Chaudhary was formerly Director of Advanced Programs and Innovation, Office of Commercial Space Transportation (AST), at the Federal Aviation Administration (FAA). In this role, Dr. Chaudhary was responsible for the execution of advanced development and research programs in support of the FAA's Commercial Space Transportation mission. He also led all AST Research and Development activities, including the FAA's nationally recognized Center of Excellence in Commercial Space (COE CST), a consortium of ten different universities committed to cutting-edge research in the space field. Dr. Chaudhary has led a distinguished career at the FAA, recently serving as the Executive Director, Regions and Center Operations where he was responsible for leadership, integration, and execution of aviation operations in 9 different regions located nationwide. Prior to working for the FAA, Dr. Chaudhary had a 21-year career in the US Air Force where he held a variety of roles, including as a C-17 pilot and test flight engineer, where he led global flight operations around the world.