Who should I contact if I have questions?

For author and manuscript-related questions, please contact conferences@aiaa.org.

If you are a member of the media, please contact michelem@aiaa.org.

For questions regarding exposition and sponsorship, please contact chriss@aiaa.org.

For all other questions, please contact conferences@aiaa.org.

Please note that due to the large volume of questions and requests, it may take us a few days to respond to emails. We will respond as soon as possible and appreciate your patience.

The 2020 AIAA Propulsion and Energy Forum and Electric Aircraft Technologies Symposium (EATS) was held as a virtual conference in an online-only format, 24–28 August.

Propulsion and Energy Forum and EATS Recordings and Proceedings
Access to the virtual platform is available through 31 October 2020. Conference registration is required to access these materials. Not registered? Registration is available through 2 October 2020.

Technical Sessions

  • The technical session presentations are available within the virtual platform – click on “Tech Program”, then click on the link for the Propulsion and Energy Forum or EATS technical program; you’ll need to login using the same credentials you used for the virtual platform
    • Presentations are not downloadable, but you can create clips of presentations you like
  • The technical session recordings are posted within the virtual platform - click on “Schedule” then each session

Proceedings
Access to the proceedings is included in the purchase of registration fees where indicated. To review papers, visit arc.aiaa.org

  • Log into the site using the Login link at the top right of the page. 
  • To browse, click on the Meeting Papers link at the top of the page and select the appropriate conference from the list.
  • To search for individual papers, use the Quick Search toolbar at the top: 
    • Use the Search textbox to find papers by author, title or keyword. 
    • To search by paper number - click the Anywhere drop down, select Find by Paper, select the conference year, and enter the paper number
  • Note: due to the size of the program, the entire Conference proceedings are not available to be downloaded, but individual papers may be downloaded
Plenary, Forum 360 and Rising Leaders Sessions
  • Videos are posted within the virtual platform in the “Recordings” tab; click on the day in the menu at the top then click on the session you would like to view
Questions? Please contact conferences@aiaa.org


 General

Why was the 2020 AIAA Propulsion and Energy Forum changed to a virtual event?
The health and safety of all participants and AIAA employees is our highest priority. Due to concerns regarding the Coronavirus (COVID-19), we have shifted the 2020 AIAA Propulsion and Energy Forum and EATS program to a 100% virtual event.

We recognize that the face-to-face meeting is ideal for sharing research, ideas, and convening the community. Given the current challenges posed by COVID-19, we feel that the virtual event format will provide the best opportunity for the AIAA community to meet and share information. By removing some of the barriers to traditional forum attendance, including travel costs and time, the virtual forum format will enable greater participation from the aerospace community and create opportunities to attract participants from outside the typical aerospace community.

Why not move the 2020 AIAA Propulsion and Energy Forum to a different date/location to keep the face-to-face meeting?
The AIAA team considered the option to move Propulsion and Energy to a different date and/or location. However, given the uncertainty of the current environment, we could not guarantee that a future face-to-face forum would take place in the current year. Ultimately, we decided that it was more important for the community to gather and share information now, even if it is virtually, than to delay.

How will I access the virtual forum?
All registrants will receive an email on or about 18 August with login information.

Where will I find Zoom meeting room information for technical sessions?
The Zoom links for the Live Q&A will not be available through ScholarOne but will be published in the virtual platform in three places:

  • In the virtual event schedule listed with the sessions;
  • In the technical presentations section within the session information; 
  • In the technical presentations section in each presentation description.

For security reasons, the links won’t be published until the night before each session. All presenters and attendees must register to access the virtual platform.

What elements of the 2020 AIAA Propulsion and Energy Forum will the virtual forum include?
The virtual forum will feature many elements of the face-to-face Propulsion and Energy event, including:

  • Plenary sessions
  • Forum 360 sessions
  • Technical sessions
  • Networking events
  • HUB presentations

The following events will be scheduled at another time:

  • Committee and working group meetings
  • Educational courses and workshops

Will Technical Committee meetings take place during the virtual Forum?
Committee meetings will not take place during the virtual Forum but will be scheduled as virtual meetings at other times. For Technical Committee and TC Discussion Group Meetings, please contact Angie Lander at angiel@aiaa.org to schedule your meetings via Zoom.

 Format

Will the presentations be available post-forum?
Yes, plenary/Forum 360 session videos and technical presentations will be available on demand after the event until 31 October. Forum registration is required to access materials.

I have suggestions for content/format for a virtual forum.
Great! We welcome your input; please share any thoughts you have with us at conferences@aiaa.org.

 Policies

Previous Forum policy was to not allow taking photos during technical presentations. What is the virtual Forum policy? 
All participants will agree to participate by the virtual event policies. Read our full policy statements here:  AIAA Anti-Harassment PolicyAIAA Event Photo and Video Policy. For questions or concerns contact  conferences@aiaa.org

There are security concerns regarding Zoom and many organizations prohibit their employees from using the app.
AIAA is keenly aware of the security concerns surrounding Zoom; however, after careful consideration it was determined to be the best solution for technical Q&A sessions and special technical sessions. Zoom does allow for participation through a website browser or by phone through toll-free phone numbers for multiple countries. More details are available here .

 Technical Program

Detailed Agenda/Technical Program

Helpful Information:
View the Zoom Meetings Guide 

How will I access the virtual forum?
All registrants will receive an email on 18 August with login information; the event will be sent from AIAA from events@chime.live

Where will I find Zoom meeting room information for technical sessions?
The Zoom links for the Live Q&A will not be available through ScholarOne but will be published in the virtual platform in three places:

  • In the virtual event schedule listed with the sessions;
  • In the technical presentations section within the session information; 
  • In the technical presentations section in each presentation description.

For security reasons, the links won’t be published until the night before each session. All presenters and attendees must register to access the virtual platform.

Will the Technical Sessions be recorded?
Yes, we will be recording technical Q&A sessions, lectures, panels and workshops. Barring any technical difficulties, the Q&A session recording link will be available in the virtual platform within 48 hours of the session. 

What is the actual tech session layout like? When will the Q&A happen? How long is each Q&A session? I see we give a 2-3 min overview, but nothing on how long we will field questions.
At minimum an hour for 6 authors. For consolidation purposes some sessions may be longer than an hour. 
Ideally each author is allotted 10 minutes for Q&A like the in-person events (20 minutes presentation; 10 minutes Q&A = 30 minutes total). The session chairs will moderate this timing and adapt as necessary, e.g. If one author has 5 minutes of Q&A, there will not be a 5 minute pause until the next author’s Q&A begins. The Q&A and subsequent conversation will flow continuously.

To clarify, is the plan to play all presentations in each session at a specific time and it will be followed immediately by the live Q&A?
Each session will contain the brief summary (not the full presentation) and Q&A time for each presenter and will go in the presentation order listed in ScholarOne.  Each presenter will have 10 minutes total during the Q&A session. 2-3 minutes for a brief summary of their presentation, and 7-8 minutes to take audience questions.  If there is time at the end of the session, the session chairs can open up the session to additional questions, or a group dialogue. 

 

Session Chairs

For helpful information and documents, visit https://www.aiaa.org/propulsionenergy/presentations-papers/organizer-resources.

Will Session Chairs sign in for Q&As at the start of a session and stay on it for the entire session or have to hop in/out? How can the chairs relay the questions to the authors of on-demand technical presentations, given they will likely be asked at different times?
Yes, session chairs will act as moderators/hosts for Q&A; we would like at least one session chair to participate in the entire Q&A session. For guidance on how to host a virtual Q&A session, see the Zoom Meetings Guide. AIAA will provide live training for session chairs; dates/times are to be announced.

General

What options are available to me as an author?
All accepted Propulsion and Energy/EATS authors are invited to participate in the virtual event. In order to participate authors will need to complete five tasks:

  1. Submit Manuscript PDF: Upload their manuscript via ScholarOne by 23 July 2000 hrs EDT (Technical Paper Presenters only)

  2. Submit Presentation MP4: Create and upload presentation slides with audio (20-minute presentation) via ScholarOne by 5 August 2000 hrs EDT.
    • This deadline is final and no extensions will be granted.
    • Presentations longer than 25 minutes will be returned to the presenter for editing. If revised presentations are not received by the 5 August deadline the paper/presentation will be removed from the program.
    • See Presentation Template and Technical Presentation Requirements and How to Record Audio on the Technical Presenter Resources page.

  3. Submit Summary Slide: Create and upload a one-slide summary of the presentation via ScholarOne and be prepared to give a 2-3 minute overview of their work during the live Q&A session. See Summary Slide Template on the Technical Presenter Resources page.

    Note: Upload of these materials is required to be considered as published. Authors who do not upload materials by the deadlines will be removed from the program. 

  4. Register for the event by 18 August. All presenters must register to participate in the virtual event.

  5. Participate in live Q&A sessions during the virtual event.
    • Give a 2-3 minute overview of their work during the live Q&A.
    • Q&A session times will be available no later than 10 August and will be indicated within ScholarOne and the online Detailed Agenda/Technical Program. The Zoom links for the Live Q&A will not be available through ScholarOne but will be published in the virtual platform in three places:
    • In the virtual event schedule listed with the sessions;
    • In the technical presentations section within the session information; 
    • In the technical presentations section in each presentation description. For security reasons, the links won’t be published until the night before each session.

Another option is that accepted authors may elect to present their work as an ORAL-ONLY Presentation. Oral-only presentation authors will still be required to upload their presentation slides with audio by 5 August, 2000 hrs EDT; however, manuscripts will not be published in the proceedings. Please request to change your presentation type from technical paper to an oral-only presentation at Propulsion and Energy/EATS by submitting a request here by 23 July, 2000 hrs EDT.

We encourage continued participation in the virtual 2020 Propulsion and Energy Forum; however, authors who would prefer to withdraw and present at another forum should do so by submitting a request here by 23 July, 2000 hrs EDT.

What options are available to me as a presenter within the International Traffic in Arms Regulations (ITAR) sessions?

  • No ITAR sessions will be held virtually due to security concerns. ITAR sessions are planned in 2021 at the DEFENSE, AVIATION, and Propulsion and Energy Forums and are dependent on an in-person meeting to be feasible.
  • Presenters may request to switch their presentation to a technical paper (non-ITAR, unrestricted) or oral-only presentation (non-ITAR, unrestricted) by submitting a request here by 23 July, 2000 hrs EDT. Presenters will be rescheduled into a non-ITAR Q&A session no later than 31 July.
  • ITAR presenters that do not request to be rescheduled as a non-ITAR technical paper or oral-only presentation by 23 July, 2000 hrs EDT will be withdrawn from the program.

How will the Technical Program be included in the virtual forum?
In order to maximize schedule flexibility and allow for multiple author presentations in a virtual environment, the technical program will consist of two parts:

  • Authors will upload both manuscript and presentation slides with audio (one MP4 file) for each paper. These will be available for viewing by all registrants on 18 August.
  • Authors will be assigned a virtual live Q&A time in which they can answer questions and have a virtual dialogue with attendees. These times will be available no later than 10 August and will be indicated within ScholarOne and the online Detailed Agenda/Technical Program. The Zoom links for the Live Q&A will not be available through ScholarOne but will be published in the virtual platform in three places:
  • In the virtual event schedule listed with the sessions;
  • In the technical presentations section within the session information;
  • In the technical presentations section in each presentation description. For security reasons, the links won’t be published until the night before each session.

Technical presentations will not be presented live – they will be uploaded in advance and available for viewing on-demand. Each prerecorded technical presentation will be 20 minutes in length. There will be live Q&A with presenters available. Live Q&A will include a brief (no more than 3 minutes, 1 slide) review of the presentation, followed by Q&A with attendees for each presentation.

We need to tune into a Q&A session having watched the presentation on demand in advance. Correct?
It is recommended, but not required, that attendees view technical presentations in advance of the Q&A session. 

Technical Papers and Presentations Deadlines

What are the deadlines and can they be extended?

Important Dates for Technical Paper Presenters and Oral-Only Presenters
July 23 2000 hrs EDT, USA: Deadline for change from Technical Paper to Oral-Only; Deadline for Withdrawal from the program
July 17: Presentation Submission Opens for Oral-Only Presenters
July 23 2000 hrs EDT, USA: Manuscript Submission Deadline (Technical Paper Presenters Only) 
July 24: Presentation Submission Opens for Technical Paper Presenters 
August 5, 2000 hrs EDT, USA: Presentation Submission Deadline 
Note: This date is final and no extensions will be granted.
August 5, 2000 hrs EDT, USA: Presentation and Summary Slide Submission Deadline 
August 10: Live Q&A times will be indicated within ScholarOne and the online Detailed Agenda/Technical Program.
August 18: Conference Proceedings Available in ARC 
August 18: Technical Presentations Available in Virtual Propulsion and Energy Forum Portal 
August 18: CrossMark begins for Manuscripts only (no updates will be available for presentations)
By August 18: All presenters must register
August 24–28: Attend Virtual Propulsion and Energy/EATS; Participate in Live Q&A during your scheduled time (times to be announced no later than 10 August)

Extensions will only be granted for manuscript submission. Presenters may contact Technical Discipline Chairs to request submission extensions. Contact information is available on the Call for Papers webpage.

Technical Presentations – Uploads, Template and Format

Where do I upload my Manuscript and Presentation?

  • Submit manuscript and presentations with audio narration via ScholarOne Abstracts
  • Presenters will receive an email from “2020 AIAA Propulsion & Energy Forum onbehalfof@abstractcentral.com” to access ScholarOne Abstracts for manuscript and/or presentation submission.

Are we required to use the AIAA template for the slides, or can we use our university/company template instead? Is wide or stand profile preferred for presentations?
AIAA recommends that you use the available AIAA presentation template, which is wide (16:9) format, but you can use your university/company template if you prefer. Please note that your presentation slides (only) must contain the following copyright information: 
Copyright © by ____ [author(s) name or company name]. Published by the American Institute of Aeronautics and Astronautics, Inc., with permission.

How do I record a presentation? 
Presentations must include slides and audio and be saved as a MP4 file. Please see this document  for details and information on options and best practices.

The presentation with audio can be created in a number of ways, including PowerPoint, PDF, etc. The benefit to prerecording is that you can stop and re-record as necessary to improve the quality.

  • Presentation Recording Guide: For information on how to record, save, and reduce file size, visit 2020 Propulsion and Energy Forum Technical Presentation Requirements .
  • Presentation File Type & Maximum Size: Presentations must be saved as one MP4 file with a maximum file size of 500mb. This file will include both the slides and the audio. File compression is highly recommended. Please allow ample time for uploading as large files may take 20-30 minutes to upload, depending on file size and upload speed.
  • Presentation Duration: The presentation should be 20 minutes long; presentations longer than 25 minutes will be rejected and returned to the presenter for re-upload.
  • Technical Assistance with Presentation Recordings: If you have any questions or need assistance please contact us at conferences@aiaa.org.

Will presentations be required to concurrently show both slide AND presenter or just be prerecorded audio over presentation?
The presentation is just prerecorded audio with slides; you are not required to show the presenter within the video.

Presentations being in MP4 format means that it is in essence a video. Viewers cannot scroll through the presentation at their own pace?
That’s correct. Because not everyone has access to one particular software used to create the presentation file, we have chosen to use the standard file type of MP4 so that it can be played with a media player inside the virtual Forum platform. We realize this somewhat limits a viewer’s ability to scroll through the presentation at their own pace, but it ensures that attendees will have a consistent experience viewing all technical presentations.

What is the time limit for presentations, and how will this be enforced?
For a face-to-face AIAA forum, presentations are 30 minutes in length with a suggested breakdown of 20 minutes for presentation, 10 minutes for Q&A. Following this format, the recorded presentations will be 20 minutes in length. Presentations longer than 25 minutes will be returned to the presenter for editing. If revised presentations are not received by the 5 August deadline the paper/presentation will be removed from the program. We will also ask session chairs to review presentations to ensure that they have met the set requirements.

Will author/presenter bios be posted with the presentation videos online?
No, author/presenter bios will not be available with the presentation files, but we encourage presenters to include a very brief introduction of themselves at the start of their presentation.

Is our video limited to our slides, or can we bring in other video and visuals? Can we make it look more like a YouTube video?
You are welcome to use video and visuals in your slides and make it as informative and engaging as possible. 

As you said earlier (in the Town Hall) that the presentation must not include same copy of what we did in our paper. Does that mean that we can put some main text from the paper and images of design we have made?
Yes, you’re welcome to use some of the main text and images from the main paper in your presentation and summary slide. 

Does the paper title need be reported on top of each presentation slide? Or can I use that room to summarize the slide content?
No, the paper title does not need to be in each presentation slide. We suggest you use it for the title slide. 

Where do we have to submit the presentation? Is there a separate link for it?
Presenters can upload the Manuscript PDF (for technical paper presenters only), the Presentation MP4 and the Summary Slide through ScholarOne using the Presenter Invitation link. Presenters will receive email reminders as submission deadlines approach that will include the Presenter Invitation link. For technical paper presenters, you will receive access to upload the presentation and summary slide files on 24 July. 

Is the summary slide going to be shown up for the duration of the Q&A of the specific paper? Or are the presenters free to share his/her screen when answering questions?

We would prefer that session chairs screen share each of the summary slides as it is easier and more seamless during the session. However, presenters will have the ability to screen share as desired. We recommend you discuss this with session chairs in advance of the session. 

Technical Presentations – Availability
How long will the presentations be available on demand? The virtual forum will be available online until 31 October; registration will be required to access materials before, during, and after the Forum. Registration will be open until 2 October. After 31 October, presentations may be available through Aerospace Research Central. For questions or concerns, please contact  arcsupport@aiaa.org

Will viewers be able to download the slides we provide?
We are working with our vendor to restrict the ability to download presentations. If you have any questions please contact conferences@aiaa.org.

Will there be participation metrics available to presenters?
AIAA will receive participation metrics after the event; once we review this information we will determine the information that can be released to individual presenters.

 

Technical Papers and Presentations – Copyright

Do I need to insert a copyright statement in my presentation slides?

  • Yes, please insert the following language into your Power Point Presentation on the first/Title slide:
     Copyright © by ____ [author name/company name]. Published by the American Institute of Aeronautics and Astronautics, Inc., with permission.
  • If you are employed by a U.S. Government agency and your presentation is considered to be in the public domain and not subject to copyright, please use the following statement or similar:
     This material is a work of the U.S. Government and is not subject to copyright protection in the United States.

What permissions do I grant AIAA by inserting the required copyright statement?

  • Permission of Use: With regard to the presentation slides, AIAA is asking for permission of use only, not copyright ownership. Where your organization is a government agency or has additional concerns about the copyright statement, please add copyright language on your slides below that is most appropriate for your situation and under the advice of your organization. Check with your supervisor or compliance officer if you have questions or concerns about the copyright assignment for your presentation slide.
  • During the presentation upload process, presenters will agree to the statement below:

Copyright License for Presentation Slides only: By uploading my submission materials I hereby grant a non-exclusive license to AIAA to publish this work and use it for all of AIAA’s current and future print and electronic uses. (Note that copyright release or license for technical paper manuscripts is governed by author selections made during manuscript submission).

Which copyright should I select while submitting the final draft?
AIAA can only provide clarification on our copyright options. Please consult with your organization and/or other authors if you have questions regarding the best copyright option for your manuscript.

I noticed that the presentation copyright allows AIAA to "use it for all of AIAA’s current and future print and electronic uses". Is it going to be used beyond the virtual platform in current and future print and electronic uses?
At present, AIAA has no further plans to use the presentations in other formats beyond the current MP4 format. However, with ever-changing technology, should AIAA need to change the delivery format of the content to ensure efficient use by AIAA readers, this clause allows such changes.

Manuscript Questions

How do I add an additional author when I submit the final draft?
Title/Author List/Presenter Bio updates are due no later than 23 July, 2000 hrs EDT (GMT-4) and are made in the abstract submission module. The submitting author who made the abstract submission, is the only author with access to make these edits.  For detailed instructions/information download the Revisions_PaperDataUpdates.pdf posted within ScholarOne.

My abstract has been accepted, and I believe it is good as is. Can I just submit the abstract as the final paper, without making any changes?
Yes, you may submit your abstract pdf as your final manuscript pdf if you believe your abstract meets the required elements as described in the Manuscript Template and Proofreading Checklist, available on the Technical Presenter Resources page. Please ensure no revisions are required as the submitted manuscript pdf will be published in conference proceedings.

The summary slide template wants the paper number, as input: when is it going to be assigned?
AIAA Paper Numbers will be assigned by 1 August and posted within ScholarOne.

Training


Will training be available for presenters and session chairs?
Yes, the Propulsion and Energy Technical Program Town Hall, is now available on-demand:

  • AIAA Town Hall: Virtual Propulsion and Energy Forum - Webinar Recording
  • AIAA Town Hall: Virtual Propulsion and Energy Forum - Webinar Presentation
  • Session Chair live training — No registration required to participate:

    Wednesday, 19 August 0800-0830 EDT           
    https://aiaa.zoom.us/j/98836286665?from=msft   

    Friday, 21 August 0800-0830 EDT           
    https://aiaa.zoom.us/j/98939198479?from=msft  

    Friday, 21 August 1300-1330 EDT           
    https://aiaa.zoom.us/j/92839293472?from=msft  

  • Submitting Content to a Publication


    What do I need to do if I want to present the same or close to the same contents in an AIAA peer-review journal? Does it need to be a totally new paper, or can it double on both forums?
    It does not need to be different. Please ensure your content is cited correctly and mention previous publication in the forum proceedings.

    Can I submit our AIAA conference paper to a non-AIAA journal of high impact?
    Yes. Please ensure your content is cited correctly and mention previous publication in the forum proceedings.

    Can partial content of the paper presented at AIAA be later submitted to other journals for publication, such as some data, equations or figures? Will written permission be required?
    Yes. Please ensure your content is cited correctly and mention previous publication in the forum proceedings. Permission will be determined by the copyright (and thus the copyright owner) selected at the time of manuscript submission. 

    Special Sessions/Technical Panel Sessions/Student Paper Competition

    If a special session includes a panel session, how will it be conducted?
    The forum technical discipline chairs are working with session chairs on each special session and how it will be formatted for the virtual forum.

    How will the student paper competition be held? Do the competitors have to record separate audio and slides?
    Staff is working with the forum technical discipline chairs and technical committee chairs to understand how best to proceed with the student paper competition. At this stage we anticipate the competition will continue as planned. Presenters participating in Student Paper Competitions should follow the same submission, presentation, and registration requirements as Technical Paper Presenters. Additionally, presenters participating in Student Paper Competitions must meet specific eligibility requirements as outlined in the Student Paper Competition descriptions.

     Courses and Workshops

    Will the pre-forum courses be virtualized?
    We are planning online offerings of some of the courses, later in the summer and fall.  The current course offerings are below, but we'll be adding online courses throughout 2020, so stay tuned to AIAA's online learning website for all courses and dates.

    Will the 5th AIAA Propulsion Aerodynamics Workshop (PAW05) be virtualized as well?
    No. The workshop has been currently rescheduled for 9-10 January 2021 at the AIAA SciTech Forum.

     Registration

    How much is registration for the virtual event?
    Please visit the registration page for details.

    Do I need to register to present my paper at the virtual 2020 AIAA Propulsion and Energy Forum/EATS?
    Yes, an author from a submitted manuscript will be expected to participate during the technical presentation Q&A portion of the virtual forum event (in order to participate, the author must register for the forum). The registrant (participating author) does not need to be the same individual that recorded the presentation. To participate in any part of the virtual Forum or EATS, including the technical presenter Q&A, every individual must register. Registration by 18 August is suggested but not required. Should an author be unable to participate during the designated events for technical paper presenters, the manuscript will be withdrawn from the proceedings.

    Who will have access to proceedings?
    Full forum registrants will have access to proceedings, just as they would in face-to-face AIAA forums. For other registration types (Student and Retiree), they do not have access to the proceedings (publications) but there is an option to purchase proceedings separately. All conference registrants will have access to technical presentations.

    What if I register for the virtual forum and cannot participate?
    Like the face-to-face forum your registration provides you with access to technical proceedings. Additionally, after the virtual forum, ALL presentations and recordings will be available in an on-demand format to everyone who was registered. Regarding registration fees, unfortunately refunds will not be if you are unable to participate 24-28 August.

    Can I register for the virtual event if I had not registered for the in-person forum?
    Yes! We are excited to be able to offer the forum in a virtual format that allows participation from individuals who may not have been able to travel to New Orleans.
    Click here for registration

    How will I access the virtual forum?
    All registrants will receive an email on or about 18 August with login information.

    I need a Certificate of Attendance to be reimbursed by my institution, how do I get one?
    If you require a certificate of attendance, please contact sandrat@aiaa.org after the conclusion of the virtual forum. 

     Hotel Reservations

    Should I cancel my hotel room reservation?
    All individual hotel reservations booked directly through the travel page or room block will be cancelled automatically without penalty. However, participants who booked a hotel room through other sources or directly with a hotel are responsible for cancelling their own reservations.

     Airline Reservations

    Should I cancel my airline reservation?
    Participants are responsible for cancelling their airline reservations. Each airline has its own policies regarding refunds and vouchers for future travel. You will need to work with the carrier directly to determine if you qualify. AIAA cannot be responsible for costs associated with travel.

     Exhibits and Sponsors

    AIAA’s Strategic Relationship Managers will be contacting each exhibit booth and sponsor point of contact. If you have any questions please email your usual contact: pauld@aiaa.orgvickies@aiaa.org, or  chriss@aiaa.org.

    Sponsors

    Northrop Grumman 
    Lockheed Martin 
    Aerojet Rocketdyne 
    Proximai 
    BWXT 
    Boeing