Keeping You Safe at AIAA Defense Forum

AIAA looks forward to welcoming forum attendees back to in-person events this fall. The AIAA team has developed a comprehensive health and safety plan to help keep attendees as safe as possible. AIAA's Health and Safety Policies were developed with expert input based on the current understanding of the science of the COVID-19 virus and its current variants. As the science and official guidance changes, AIAA will update its policies.

“AIAA is committed to providing our community with a safe meeting environment. We ask that you share the responsibility by following some guidelines for healthy participation during our events. We believe that each of us plays an integral role in ensuring the health and safety of all. We want everyone to benefit from AIAA events and have offered options for attending in person. We look forward to welcoming you back to in-person events,” said Dan Dumbacher, AIAA Executive Director.

Current Forum Status
Our plan is to hold the DEFENSE Forum in person with significant health and safety protocols, including the requirement for vaccines or a negative COVID test as described below. We continue to monitor the situation and talk with the venue, especially keeping an eye on local and state guidelines and restrictions. If the status were to change, our goal would be to make a decision no later than 10 days prior to the event, on the understanding that if the venue or government agency institutes new restrictions after that time we have to abide by their decision.

If the event cannot be held during the September dates, we do not plan to hold the conference virtually. We will work with the venue to see if we can postpone and, if not, we will try to move content to the 2022 Forum, taking place April 19-21 (same venue: Johns Hopkins Applied Physics Lab in Laurel, MD).

Prior to the Event
To attend the forum you will need an AIAA Health and Safety Pass prior to the start of the event by providing ONE of the following:

AIAA Health and Safety Pass

Proof of full** Covid-19 vaccination:

 Upload to our third-party vendor

OR
Submission of a negative Covid-19 test result prior to your arrival. To receive a home test kit, please complete the required information by 2 September 2021:

 Home Test Kit (and instructions)

Detailed instructions for the AIAA Health and Safety Pass will be provided in your registration confirmation letter

During the Event
AIAA and our event attendees will share responsibility for everyone’s health and safety during AIAA in-person events.

Attendee Responsibilities

  • Participating in daily health attestation that you will receive daily via email before you leave for the forum
  • Using hand sanitizer and observing social distancing
  • Wearing masks, currently required indoors at the facility regardless of vaccination status.
  • Providing a mobile phone number when you register, for emergency use only
  • If you are not feeling well, or have any symptoms please do not come to the forum.

AIAA Commitment

  • All AIAA staff traveling to the forum will also follow all health and safety procedures
  • Providing daily health attestation via email link to all participants daily
  • Setting up meeting rooms and food/beverage service that promotes social distancing
  • Providing hand sanitizer stations
  • Ensuring enhanced cleaning throughout the meeting space
  • Signage and reminders about health and safety measures

We are working close with our colleagues at the Johns Hopkins University Applied Physics Laboratory and at this time we are still permitted to hold the AIAA DEFENSE Forum following the guidelines that have been described above. These policies and procedures will be modified and updated as situations evolve. 

Specific Defense Forum FAQs and Links

For any questions about the AIAA Health and Safety Plan, contact Catherine Chenevey at cathyc@aiaa.org.

**What do you consider fully vaccinated?
To attend the forum you will need an AIAA Health and Safety Pass prior to the start of the event by providing ONE of the following:

Two weeks after their second does in a 2-dose series, such as the Pfizer or Moderna vaccines
OR
Two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine
Helpful Links:

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Founding Sponsor
Raytheon Technologies
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