Rights and Permissions
Author Copyright Assignment
U.S. government employees and some government contractors should be aware that a work prepared by an officer or employee of the U.S. government as part of that person’s official duties is not subject to copyright protection in the United States, under U.S. copyright law. AIAA provides the option for government authors to declare their submissions to be works of the U.S. government. The following conditions will apply:
- U.S. government employees may not accept royalty payments or other compensation resulting from publication of their work.
- Publication with AIAA does not suggest or imply endorsement of any product or service by the U.S. government or any particular agency.
- The U.S. government retains patent and trademark rights, and the rights to processes and procedures described in the work, and the U.S. government can exercise copyright on government works outside the United States.
- The government agency employing the author(s) is not liable to the publisher for any failure to act on the part of the author(s) in connection with producing the work.
Keep in mind that copyright protection is available for a work of a government employee or contractor that is done apart from his or her official duties, and the copyright shall reside with the individual (subject to any transfer made by the individual). When a work of a government employee does not fall within the purview of his or her official duties, the employee’s use of governmental time, material, or facilities will not, in and of itself, make the work a government work.
An explanation of the submission requirements and copyright options available to authors can be found here.
AIAA cannot advise authors on whether their work is within or outside the scope of their official duties, nor can AIAA advise coauthors with different employers how to determine copyright ownership and appropriate transfer or license.
Reuse Licenses and Permission Requests
Examples of permitted uses retained by authors or their employers include incorporating material into lectures and in-house training materials and presentations, and posting accepted manuscripts of conference papers and journal articles on a personal website or in an institutional or government archive. Refer to AIAA’s Self-Archiving and Posting Policy, which addresses posting the accepted manuscript version on private websites and in institutional archives; for additional details on sharing your work before and after publication, also go to How Can I Share My Research? Links to the version of record (VOR) in AIAA’s electronic library, Aerospace Research Central (ARC), should be maintained, as appropriate.
In most cases when AIAA is the copyright holder of a work, authors will be automatically granted permission by AIAA to reprint their own material in subsequent works, to include figures, tables, and verbatim portions of text, upon request. Explicit permission should be sought from AIAA through Copyright Clearance Center (CCC), as described below; all reprinted material must be acknowledged and the original source cited in full.
All versions of a publication are subject to the copyright terms and conditions executed between AIAA and the authors. AIAA has no copyright claim on material in the public domain or owned by individuals, institutions, or foreign governments.
As a member of CHORUS, AIAA also will make available the accepted manuscript versions of journal articles that are subject to U.S. federal funding agency public access mandates, following the 12-month embargo period. These Open Access versions will be available through Aerospace Research Central (ARC).
Sharing and reusing material from AIAA Open Access publications is subject to the terms of copyright.
If you wish to reuse your own or someone else’s material previously published by AIAA, in print or electronically, first determine whether or not AIAA is the copyright owner of the publication. Please review the copyright statement for the source material before submitting a reprint permission request:
- For AIAA conference papers, journal articles, or individual chapters in multi-authored books, look at the bottom of the first full-text page (not the cover page). There will be a footnote indicating who holds copyright.
- For single-author books, look at the copyright statement on the back of the title page.
- AIAA owns the copyright on all articles published in Aerospace America.
If the statement reads “Copyright © by “the author …” or by “a university or other corporate entity … ,” then AIAA does not hold copyright, and you must seek permission to reprint from the copyright owner.
In the case of a U.S. government–sponsored work, where the work is “not subject to copyright protection in the United States,” then the material is in the public domain and can be reused without permission within the United States so long as the original source is acknowledged and fully cited.
The Copyright Clearance Center (CCC) processes permission requests on behalf of AIAA. If AIAA is the copyright owner, you may submit your request by visiting www.copyright.com.
When requesting to reuse material from AIAA conference papers, journal or magazine articles, or book chapters, be sure to search for the conference proceedings title (e.g., Plasmadynamics and Lasers Conference), the journal title (e.g., Journal of Aircraft) or book title, not the article/chapter title. If you are unable to find the appropriate publication, place a Special Order with CCC to work on your behalf to obtain permission.
Depending on who is making the request and the intended use, a modest reprinting fee may apply. Upon approval by AIAA to reprint, the author should acknowledge that AIAA has granted permission for reuse, and the original source should be fully cited in the author’s reference list.
Any additional questions can be directed to Katrina Buckley at email@example.com.
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